Job Description (JD)
Position: Executive Assistant to Managing Director (MD)
Job Summary
We are seeking a highly organized, analytical, and proactive Executive Assistant to the Managing Director (MD) who can provide high-level administrative and strategic support. The ideal candidate should possess excellent communication, presentation, data analysis, and coordination skills while maintaining confidentiality and professionalism.
Key Responsibilities
- Provide executive and administrative support to the Managing Director.
- Manage the MD's calendar, appointments, meetings, and travel schedules.
- Prepare presentations, reports, dashboards, and MIS using advanced Microsoft Excel and PowerPoint.
- Collect, analyze, and interpret business data to support strategic decision-making.
- Coordinate with internal departments and external stakeholders on behalf of the MD.
- Prepare meeting agendas, record Minutes of Meetings (MoM), and ensure timely follow-up on action items.
- Conduct market research, business analysis, and competitor analysis as required.
- Prepare business proposals, presentations, and management reports.
- Maintain confidential records, documents, and correspondence.
- Track key business metrics and prepare periodic performance reports.
- Support the MD in special projects, operational planning, and business initiatives.
- Perform any additional responsibilities assigned by the Managing Director.
Educational Qualification
- B.Tech/ MBA/ Bachelor's/ Master's in Mass Media & Communication
Technical Skills
- Advanced Microsoft Excel (Pivot Tables, XLOOKUP/VLOOKUP, Dashboards, Power Query, Charts, Advanced Formulas)
- Microsoft PowerPoint (Professional Business Presentations)
- Data Analysis & Reporting
- Basic Knowledge of Data Science Concepts
- Strong analytical and problem-solving skills
- Microsoft Word and Outlook
- Knowledge of AI tools such as ChatGPT, Microsoft Copilot, or similar AI platforms will be an added advantage.
Soft Skills
- Excellent verbal and written communication skills
- Strong presentation skills
- Time management and multitasking ability
- High attention to detail
- Confidentiality and integrity
- Decision-making and problem-solving skills
- Ability to work under pressure and meet deadlines
- Proactive and self-driven attitude
Experience
- 1–4 years of relevant experience as an Executive Assistant, Business Analyst, Executive Coordinator, or similar role.
- Fresh MBA/B.Tech graduates with exceptional analytical and presentation skills may also apply.
Preferred Candidate Profile
- Strong business acumen with analytical thinking.
- Comfortable working directly with senior leadership.
- Ability to handle multiple priorities efficiently.
- Excellent organizational and coordination skills.
- Professional appearance and positive attitude.
Location
Jayadev Vihar, Bhubaneswar.
Salary
Best in the industry and commensurate with qualifications and experience.
Job Type: Full-Time
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
