Roles & Responsibilities
Statutory:
- Maintenance of statutory Registers and Records and updations of these records on yearly basis and on event basis
- Statutory compliances with regard to company Law and amendments thereto, Listing Agreement with stock Exchange, SEBI Regulations, Rules, Circulars, Notifications of Ministry of corporate Affairs and amendments thereto
- Compliance with the directions issued under MCA
- Updating the Board on regular amendments in the listing agreement / SEBI (LODR) Regulations.
- Maintaining a track of insider trading dealings and following the required procedure, amendment of the Code of Insider Trading
- Constant watch/track of share price, benpos, share transfers
- Adherence to the Company law
- Maintenance of statutory Registers and Records of Subsidiary Company
- Filing of yearly and event based returns with ROC including verification of XBRL filings
- Quarterly, Half yearly and yearly event based Compliances with Stock Exchange including certification from Auditors and practicing Company Secretary
- Vetting of legal agreements – NDA’s with domestic and international clients, Dealer agreements, Rental agreements, MOU’s with different clients, Agency, Services, Consultant, Transport, Consultant agreements, Lease Deed, etc
- Incorporation of Companies
- Dividend related work, appointment of banker, documentation, printing and dispatch of dividend warrants and NECS intimations, maintenance of data paid, unpaid, revalidation of warrants, closure of dividend account, transfer to IEPF, reconciliation and filing of unpaid dividend data with MCA
- Share transfer work including issue of duplicate shares, remat, demat, pledging of shares
- Correspondence with the shareholders & taking yearly disclosures from Directors
- Listing of the Company at BSE, NSE & delisting at ISE – Our company is BSE listed, and got delisted at ISE
- inclusion/alteration to the Main objects of the Company involving postal ballot formalities
- Change of the RTA and related procedural formalities like circular resolution etc
- Charge creation, modification and satisfaction
- Submitting proposals for Appointment / reappointment of Statutory Auditors, Internal Auditors, Directors, Cost Accountants and Secretarial Auditor and intimations
- Coordination with Ministry of Defence and Department of Industrial Policy and Promotion for renewal of Industrial License
Website updations – investor section Board and AGM:
- Preparation of notice and agenda & Dispatch of the notice and agenda
- Intimation to Stock Exchanges, Trading window notice intimation to directors/ Auditors.
- Advertisement in the newspapers
- Preparation of PPT for the meeting
- Preparation of minutes of meeting and timely circulation to directors and obtaining the signature before the next meeting. Outcome to exchange newspapers publication of results, website update of outcome and results.
- Preparation, checking, proofreading of Annual Report and printing the same and dispatch to the shareholders including Green initiative
- Obtaining data from the RTA pertaining to dividend Printing of dividend warrant
- AGM Questionnaire, Conducting of the AGM
- Holding of audit and share transfer committee meeting
- Addressing dividend complaints and queries
- Submitting the AGM, Board Meeting details to the stock exchanges
- Coordination with finance department for the annual report
Maintenance of agenda papers Others:
- Share Transfer work of Promoters
- Annual and event based filings with MCA for Zen Skillproc Private Limited, Zentech Offsets Management Limited, Auto start Driving School Private Limited
- Preparing annual reports for Zen Skillproc Private Limited, Zentech Offsets Management Limited, Autostart Driving School Private Limited
- Reappointment of Statutory Auditors for Zen Skillproc Private Limited, Zentech Offsets Management Limited, Autostart Driving School Private Limited
- Board Resolutions filing with ROC every quarter
- Annual Disclosures from Directors and senior Management.
- Annual Fillings of the holding and subsidiary company with ROC
- Preparation of Associate Companies Board Meeting Minutes, Annual Reports and Filings of e forms, Annual Accounts and Annual Returns with ROC
DRP responsibilities include:
- Evaluates the initial status of the damaged functional area and estimates both the time to reoccupy the facility and the salvage ability of the remaining equipment
- Carries out required legal formalities
- Coordinates with insurance personnel, for site inspection and co-related formalities
- Provides an assessment of the salvage ability of major hardware components
- Provides information for the recovery management team to be able to make the choice of the recovery site
- Conducts intellectual Property inventory and associated risk assessment
Other Responsibilities Include:
- Perform any specific activities as assigned from time - to- time
- ISMS/QMS/EMS related duties as laid down in IS/QMS/EMS manual under “Employees Responsibility”
- To follow & comply responsibilities as mentioned in Security Manual for Licensed Defence Industries Category-B
Educational Qualification:
- Company Secretary from ICSI
Experience:
- Minimum 5 years’ experience in a Listed company
