Job Description:-Personal Assistant to Managing Director
Position:-Personal Assistant to Managing Director
Department:-Executive Office / Administration
Reports To:-Managing Director
Job Summary
We are looking for a highly organized, proactive, and trustworthy Personal Assistant to the Managing Director to provide comprehensive administrative and executive support. The successful candidate will manage the Managing Director’s schedule, coordinate meetings and communication, follow up on important tasks, and ensure smooth day-to-day functioning of the executive office.
The role requires excellent communication skills, discretion, attention to detail, time-management abilities, and the confidence to interact professionally with senior management, clients, vendors, and other stakeholders.
Key Responsibilities
- Manage the Managing Director’s daily calendar, appointments, meetings, and travel schedules.
- Coordinate and schedule internal and external meetings, including preparation of agendas and required documents.
- Screen and manage calls, emails, correspondence, and other communications.
- Prepare presentations, reports, letters, minutes of meetings, and other business documents.
- Maintain confidential files, records, contracts, and sensitive information.
- Track important tasks, deadlines, commitments, and follow-ups on behalf of the Managing Director.
- Coordinate with department heads and employees to obtain updates and ensure timely completion of assigned tasks.
- Attend meetings when required, record minutes, and follow up on action points.
- Arrange domestic and international travel, including tickets, accommodation, transportation, and itineraries.
- Assist with preparation for client meetings, business events, conferences, and executive visits.
- Handle personal and official requirements of the Managing Director with professionalism and discretion.
- Maintain an organized filing and documentation system, both physical and digital.
- Liaise with clients, suppliers, business partners, government officials, and other stakeholders as required.
- Support the Managing Director in day-to-day administrative and business coordination.
- Perform other duties and special assignments as directed by the Managing Director.
Required Skills & Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- 2–5 years of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar role.
- Excellent written and verbal communication skills.
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple tasks and work under pressure.
- Strong follow-up and coordination skills.
- Professional appearance and interpersonal skills.
- High level of confidentiality, integrity, and discretion.
- Ability to work independently and take initiative.
- Strong attention to detail and problem-solving ability.
Preferred Attributes
- Mature, responsible, and dependable personality.
- Proactive approach with the ability to anticipate the Managing Director’s requirements.
- Good business etiquette and professional communication.
- Flexible with working hours when required.
- Ability to handle sensitive and confidential matters.
- Strong relationship-building and coordination abilities.
Key Performance Indicators (KPIs)
- Effective management of the Managing Director’s schedule and commitments.
- Timely completion and follow-up of assigned tasks.
- Accuracy and quality of documentation and communication.
- Efficient meeting and travel coordination.
- Confidentiality and professional handling of sensitive information.
- Responsiveness and coordination with internal and external stakeholders.
Employment Details
Location: Patiala
Experience: 2–5 years
Employment Type: Full-time
Salary: As per company standards / Negotiable
Working Hours: Company working hours
To Apply: Please send your updated CV to 8264412080
Pay: Up to ₹32,000.00 per month
Benefits:
Work Location: In person
