Job Summary:
We are looking for an HR – Document Controller responsible for managing and verifying employeedocumentation during onboarding and maintaining accurate HR records. The role ensures all employeedocuments are complete, compliant, and properly stored in the HRMS and company records, along withcoordination with site teams for timely document collection.
Key Responsibilities:
Verify and collect all onboarding documents from new employees (Aadhaar, PAN, bank details,educational certificates, experience letters, etc.).
Ensure all documents are complete, valid, and compliant with company policies and statutoryrequirements.
Coordinate with site teams for collection and verification of employee documents.
Follow up with site teams and employees for any missing or incorrect documents.
Maintain and update employee records in HRMS and physical files.
Maintain proper documentation for audits and internal checks.
Ensure confidentiality and security of employee data and records.
Organize and maintain digital and physical filing systems for easy retrieval.
Support HR team in onboarding and documentation processes.
Track and update document status reports and MIS.
Assist in compliance-related documentation (PF, ESIC, gratuity, etc.).
Required Skills & Competencies:
Strong attention to detail and accuracy.
Basic knowledge of employee documentation and HR processes.
Familiarity with HRMS systems.
Proficiency in MS Excel and record management.
Good communication and coordination skills (especially with site teams).
Ability to handle confidential information responsibly.
Qualifications:
Bachelor’s degree in any discipline (HR preferred).
Experience:
1–3 years of experience in HR documentation / onboarding / HR operations.
Preferred Candidate Profile:
Experience in handling onboarding documentation.
Basic understanding of statutory compliance documents.
Experience in coordinating with site teams or multiple locations is an added advantage.
Organized and process-driven individual.
Key Deliverables:
Accurate and complete employee documentation.
Timely onboarding documentation completion.
Smooth coordination with site teams for document collection.
Well-maintained and audit-ready employee records.
Proper tracking and reporting of document status.
Pay: ₹9,942.70 - ₹25,385.04 per month
Work Location: In person
