Job Description - Stock Executive /Supervisor
Role Purpose
The Stock Executive is the frontline operator responsible for the physical day-to-day running of Agronic Food's warehouse and stores. This role is entirely ground-level: receiving deliveries, counting stock, issuing materials to production, maintaining storage discipline, tracking waste, and supporting dispatch operations. Accuracy, speed, and discipline on the floor directly determine inventory integrity, production continuity, and the quality of goods dispatched to customers.
1. Goods Receiving & GRN Processing
Receive every inbound delivery accurately and enter it into the system without delay.
- Physically count all materials against the supplier invoice at the time of delivery — before acceptance.
- Verify supplier documents: delivery challan, invoice, Certificate of Analysis (COA), and batch/lot details.
- Enter the Goods Receipt Note (GRN) in the ERP / stock register within 24 hours of receipt.
- Segregate and label any short-received or damaged items immediately and report to the Stock Head the same day.
- Attach all supplier documents to the GRN record; no GRN to be filed without complete documentation.
2. Stock Counting & Reconciliation
Conduct physical counts on schedule and report every variance honestly and promptly.
- Carry out cycle counts as per the weekly count plan — no count to be skipped or postponed without prior approval.
- Fill count sheets item-by-item, with quantity, batch number, and expiry date where applicable.
- Compare count results against system stock; highlight and document all variances on the same day.
- Submit signed count sheets to the Stock Head after every count session.
- Never adjust a count figure without supervisor sign-off; report discrepancies, not assumptions.
3. FIFO / FEFO & Batch Discipline
Always issue from the oldest batch first. Never allow newer stock to move while older stock sits behind.
- Issue raw materials and packaging from the oldest batch (earliest receipt date) — FIFO — at all times.
- For materials with an expiry date, prioritize the batch with the earliest expiry — FEFO — regardless of receipt sequence.
- Check and confirm the batch label before every issue; record the batch number on the issue slip.
- Report any unlabeled, partially labeled, or illegible labels to the Stock Head before issuing.
- Maintain batch-wise issuance records that allow full traceability of every lot issued to production.
4. Material Issuance to Production
Issue only what is indented, in the right quantity, from the right batch — nothing more, nothing less.
- Accept and process material indents from production before issuing any item from stores.
- Issue the exact material type, grade, and quantity as per the indent — no substitutions without Stock Head approval.
- Ensure production supervisor or authorized person signs the issuance register at the time of pickup.
- Receive returned or rejected materials from production, inspect condition, tag properly, and log in the return register.
- Alert Stock Head immediately if any required material is unavailable or stock is running below safety level.
5. Storage & Housekeeping Discipline
The warehouse must be clean, organized, and compliant at all times — not just during audits.
- Store every material in its designated location; never keep materials in walkways, staging zones, or unauthorized areas.
- Follow stacking norms: weight limits, height restrictions, and product-specific stacking rules.
- Ensure the floor, shelves, and racking are clean and dry; sweep and mop as per housekeeping schedule.
- Check and record temperature, humidity, and pest control conditions daily for sensitive / organic-certified materials.
- Report any structural, equipment, or storage condition issues (broken pallets, leaking roof, pest signs) to Stock Head immediately.
6. Waste & Damage Tracking
Track every instance of waste or damage on the day it occurs — nothing to be hidden or delayed.
- Update the daily waste register without exception; record type, quantity, cause, and location of waste.
- Segregate damaged, expired, or unsaleable materials immediately; store in the designated damaged goods area.
- Photograph significant damage before moving or disposing of any item; attach to the damage register.
- Never discard any material without supervisor sign-off, regardless of condition.
- Actively reduce material waste by careful handling, proper stacking, and following handling SOPs.
7. Dispatch Support & Container Stuffing
Support every outbound dispatch with accuracy and speed — errors at dispatch affect customers directly.
- Pull materials for dispatch as per packing list; physically cross-check item, batch, quantity, and packaging condition before loading.
- Assist in container stuffing and vehicle loading; follow the loading plan for stacking sequence, weight distribution, and product type.
- Verify gate pass and delivery challan details match the physical load before the vehicle exits the gate.
- Maintain loading checklist and sign-off with the driver/transporter after every completed load.
- Report any loading discrepancy, damaged carton, or documentation mismatch to the Stock Head immediately.
8. Record-Keeping & Documentation
Every entry is a legal and operational record — it must be timely, accurate, and tamper-proof.
- Update all registers (GRN, issuance, waste, damage, return, dispatch) on the same day as the transaction.
- Never overwrite, erase, or white-out a wrong entry; draw a single line and countersign with the supervisor.
- Maintain records in the format prescribed by the Stock Head; do not create personal shortcuts or informal registers.
- Ensure all records are available for review at any time — no missing registers, loose sheets, or incomplete files.
- Cooperate fully with any internal or external audit; produce records on request without delay.
Pay: ₹18,000.00 - ₹25,000.00 per month
Benefits:
Work Location: In person
