JOB DESCRIPTION – HR PAYROLL EXECUTIVE
Job Summary
We are looking for a detail-oriented and experienced HR Payroll Executive to manage monthly payroll processing, statutory compliance, employee records, attendance, leave management, and HR-related documentation.
The ideal candidate should have good knowledge of Payroll, PF, ESI, PT, TDS, Gratuity, Bonus, Labour Laws, and HRMS/Payroll software.
Key ResponsibilitiesPayroll Management
- Manage end-to-end monthly payroll processing for employees.
- Collect and verify monthly attendance, leave, overtime, incentives, deductions, and other payroll inputs.
- Calculate salary, gross pay, deductions, net pay, and other payroll components.
- Process new joiners, resignations, full & final settlements, salary revisions, and arrears.
- Ensure accurate and timely salary processing.
- Prepare payroll reports, salary statements, and management MIS.
Statutory Compliance
- Manage monthly PF, ESI, Professional Tax (PT), LWF, TDS, and other applicable statutory requirements.
- Coordinate with external consultants and government portals for statutory filings.
- Maintain proper records and documentation related to statutory compliance.
- Assist in handling labour law and statutory audits.
Attendance & Leave Management
- Monitor employee attendance and leave records.
- Verify attendance data before payroll processing.
- Coordinate with department heads regarding attendance discrepancies.
- Manage leave balances and related employee queries.
Employee HR Operations
- Maintain accurate and updated employee personal and payroll records.
- Prepare salary slips, employment-related documents, and HR letters.
- Handle employee queries related to salary, deductions, attendance, leave, PF, ESI, and other payroll matters.
- Support onboarding and exit formalities.
- Maintain employee master data in HRMS/payroll software.
Full & Final Settlement
- Process Full & Final Settlement for exiting employees.
- Calculate pending salary, leave encashment, deductions, notice pay, gratuity, and other applicable components.
- Coordinate with Finance and other departments for timely settlement.
HR MIS & Reporting
- Prepare monthly payroll and HR MIS reports.
- Maintain headcount, attrition, attendance, overtime, salary, and other HR reports.
- Provide payroll-related data and reports to management whenever required.
Required Skills
- Strong knowledge of payroll processing and HR operations.
- Good understanding of PF, ESI, PT, TDS, LWF, Bonus and Gratuity.
- Knowledge of applicable labour laws and statutory compliance.
- Good knowledge of MS Excel including VLOOKUP/XLOOKUP, Pivot Tables, SUMIF/SUMIFS and basic formulas.
- Experience with HRMS/Payroll software.
- Strong numerical and analytical skills.
- High attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality of employee and salary information.
- Good coordination and problem-solving skills.
Qualification & Experience
- Bachelor's degree in HR, Commerce, Finance, Business Administration, or a related field.
- MBA/PGDM – HR will be an added advantage.
- 2–5 years of experience in HR Payroll and HR Operations.
- Candidates with manufacturing/industrial experience will be preferred.
Key Performance Indicators (KPIs)
- Accurate and timely monthly payroll processing.
- Timely statutory compliance and filings.
- Accuracy of attendance and leave data.
- Timely Full & Final Settlement.
- Resolution of employee payroll queries.
- Accuracy of HR MIS and payroll reports.
- Maintenance of employee records and compliance documentation.
Compensation
Salary: As per industry standards and candidate experience.
Reporting To: HR Manager / Head – HR
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
- Flexible schedule
- Provident Fund
Work Location: In person
