Position Title:
Site Administrator (Site Admin)
Department:
Project / Construction Site Operations
Reporting To:
Project Manager / Site In-Charge
Job Purpose:
To provide administrative support at the project site, maintain employee records, coordinate site documentation, manage attendance, and ensure smooth communication between the site office and head office.
Key Responsibilities:1. Administration & Documentation
- Maintain all site records, files, registers, and documents.
- Prepare and update daily, weekly, and monthly reports.
- Manage incoming and outgoing correspondence.
- Maintain proper filing of project documents, drawings, and approvals.
2. Attendance & Payroll Support
- Maintain daily attendance and manpower records.
- Prepare and submit attendance sheets to the HR department.
- Track employee joining, resignation, and transfer records.
- Support payroll processing by providing accurate attendance data.
3. HR & Employee Coordination
- Assist in onboarding of new employees and workers.
- Maintain employee personal files and statutory documents.
- Coordinate employee accommodation, transportation, and welfare activities.
- Address basic employee queries related to attendance and administration.
4. Material & Asset Records
- Maintain records of site assets, equipment, and consumables.
- Coordinate with the store department for material documentation.
- Track office stationery and site administrative requirements.
5. Compliance & Coordination
- Ensure all statutory and company records are maintained at the site.
- Coordinate with contractors and subcontractors for documentation.
- Support audits, inspections, and compliance activities.
- Ensure adherence to company policies and procedures.
6. Communication & Reporting
- Act as a liaison between site staff and head office.
- Prepare meeting minutes and follow-up reports.
- Coordinate with HR, Accounts, Purchase, and Project departments.
Required Qualifications:
- Graduate in any discipline.
- Additional certification in Administration or HR will be preferred.
Experience:
- 2–5 years of experience in site administration, construction, or infrastructure projects.
Skills Required:
- Good knowledge of MS Excel, MS Word, and Email.
- Strong record-keeping and documentation skills.
- Knowledge of attendance and manpower management.
- Good communication and coordination skills.
- Ability to work under deadlines and manage multiple tasks.
Job Location: Project Site
Employment Type: Full-Time
Working Hours: As per company policy and project requirements.
Pay: ₹20,000.00 - ₹25,000.00 per month
Benefits:
Work Location: In person
