Company : Arete Securities Ltd.
Website : www.aretesecurities.com
Job Title: Executive/Sr Executive Administration
Industry: Broking / Financial Services
Location: Nariman Point, Mumbai
Job Type: Full-Time
Experience Required: 3–5 years in administration, preferably in broking or financial services
Job Overview:
We are seeking an experienced and dynamic Executive/Sr Executive Administration to oversee all administrative operations of our broking firm. The ideal candidate will be proactive, well-organized, and capable of managing facilities, vendor coordination, office operations, and compliance requirements efficiently.
Key Responsibilities:
- Supervise and manage the day-to-day administrative functions of the office.
- Oversee facility management, office supplies, equipment maintenance, and security.
- Coordinate with vendors for services such as housekeeping, security, IT support, and courier.
- Ensure timely payments and contract renewals for all administrative vendors.
- Monitor compliance with statutory and regulatory requirements related to office administration.
- Manage fixed assets, office leases, and insurance policies.
- Assist HR in logistics for onboarding/offboarding, seating arrangements, and employee welfare.
- Coordinate internal audits and support documentation for regulatory authorities (e.g., SEBI, NSE/BSE).
- Maintain records related to infrastructure and administrative budgets.
- Support business continuity planning and emergency procedures.
- Handle administrative support for senior management and board meetings as required.
Key Skills & Competencies:
- Strong leadership and organizational skills.
- Excellent communication and interpersonal abilities.
- Proficient in MS Office (Excel, Word, Outlook).
- Ability to multitask, prioritize, and work under pressure.
- Understanding of compliance requirements in the broking industry is an advantage.
Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field.
Preferred Candidate Profile:
- Experience working in a broking firm or financial services sector is preferred.
- Comfortable handling high-responsibility roles with minimal supervision.
Pay: ₹300,000.00 - ₹420,000.00 per year
Work Location: In person
