We are hiring Front Office Executive – Admin
Location: Nerul, Navi Mumbai
Experience: 2–3 Years
Qualification: Any Graduate
About the Role
Yeoman Marine Services is seeking a proactive and detail-oriented Front Office Executive – Admin to manage front office and administrative operations, maintain records, coordinate with employees, vendors, and departments, and ensure smooth day-to-day office functioning.
Key Responsibilities:
Document Management
- Maintain inward/outward document registers and files.
- Route incoming documents to concerned departments/personnel.
- Obtain and maintain acknowledgment records with signatures and dates.
Biometric Attendance
- Enroll new employees and update records for transferred employees.
- Employee Database Management
- Maintain and update employee contact details.
- Manage employee movement tracking records on a real-time basis.ID Cards & Visiting Cards
- Coordinate preparation and issuance of employee ID cards.
- Arrange visiting cards as per business requirements.
IT Assets Management
- Maintain records of laptops, desktops, and other IT assets.
- Coordinate asset allocation, maintenance, and tracking with vendors and IT teams.
Stationery & Office Expenses
- Monitor stationery inventory and consumption.
- Maintain stock inward/outward records in Excel.
- Track office expenses and ensure timely replenishment.
Police Clearance Certificate (PCC)
- Process online PCC applications for management personnel.
- Complete applications, fee payments, and maintain records.
- Issue company authorization/request letters for PCC applications.
- Coordinate employee entry passes and site access with security teams.
SIM Card Management
- Maintain records of official SIM cards issued to employees.
- Track allocation and usage.
- Verify monthly bills and coordinate payments.
Employee Engagement
- Send birthday and work anniversary communications.
- Support employee engagement and internal communication initiatives.
Travel Desk
- Coordinate flight bookings and travel arrangements.
- Assist employees with itineraries and travel requirements.
- Conference Room Coordination
- Manage bookings, schedules, and meeting arrangements.Administrative Support
- Provide administrative assistance across departments.
- Maintain accurate records and support smooth office operations.
Skills Required
- Strong organizational and multitasking abilities.
- Good communication and interpersonal skills.
- Proficiency in MS Office, especially Excel.
- High attention to detail and record management.
- Ability to coordinate with internal teams, vendors, and external agencies.
- Professional and service-oriented approach.
Interested candidates can share their resume at: [email protected]
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
