Front Office Executive & Executive Assistant – Job Description
We are seeking a well-organized, proactive, and professional Front Office Executive & Executive Assistant to support senior management and manage front office and administrative functions efficiently.
Key Responsibilities:
- Manage front office operations and receive visitors, guests, and clients in a professional manner.
- Handle incoming calls, emails, couriers, and official correspondence promptly and accurately.
- Coordinate and manage Directors’ schedules, appointments, meetings, and daily calendar.
- Arrange domestic and international travel bookings, including flights, hotels, transport, and itineraries for management.
- Coordinate hotel bookings, accommodation, and travel logistics for management and guests.
- Prepare meeting agendas, MOM (Minutes of Meeting), presentations, and follow-up communication.
- Maintain confidential records, files, documents, and office data in an organized manner.
- Support management in day-to-day administrative and coordination activities.
- Prepare and maintain MIS reports, data sheets, and management reports.
- Coordinate with internal departments for smooth workflow and task follow-ups.
- Ensure proper hospitality arrangements for visitors, meetings, and business guests.
- Assist in organizing events, meetings, and other management-related activities.
Requirements:
- Graduate in any discipline (preferably Commerce / Arts / Management).
- Proven experience in Front Office, Executive Assistant, or Administrative roles.
- Experience in travel coordination and hotel booking management is required/preferred.
- Excellent communication and interpersonal skills.
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Strong organizational, multitasking, and time-management skills.
- Ability to handle confidential information with integrity and discretion.
Preferred Experience:
- 2–5 years of relevant experience.
Key Skills:
- Front Office Management
- Executive Assistance
- Travel & Hotel Booking Coordination
- Appointment & Calendar Management
- MIS Reporting
- Communication & Coordination
- Documentation & Record Keeping
- Administrative Support
- Guest & Visitor Handling
Pay: ₹18,000.00 - ₹30,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
