Job Requirements
Scope of the Role
The role is responsible for providing comprehensive administrative and coordination support, including:
- Proactive planning and management of calendars, ensuring optimal prioritization of time
- End-to-end travel planning and coordination, including itineraries and logistics
- Maintaining structured documentation, folders, and records relevant to the division
- Organizing and coordinating meetings, discussions, and engagements with internal and external stakeholders
Meeting & Coordination Support
Provide support in arranging and coordinating:
- Team and leadership meetings with CXOs
- Periodic meetings with direct reports of the business leadership
- Coordination with Admin and relevant teams for offsite meetings, reviews, and cascades
Job Profile
- Manage calendars, meetings, correspondence, and administrative activities to ensure the leadership office operates efficiently
- Collate, consolidate, and prepare information for business reviews, annual plans, budgets, and leadership presentations
- Act as a single point of coordination for the leadership office, ensuring alignment and timely follow-through
- Manage internal approvals, workflows, and documentation across functions
- Track action items arising from meetings and ensure timely closure
Key Deliverables
- Maintain confidentiality of sensitive and business-critical information
- Draft meeting agendas, record minutes, and follow up on action items
- Support planning and coordination of team engagement activities and internal events
- Track expenses, budgets, and administrative requirements for the leadership office
Work Experience
- Graduate in any discipline
- Working knowledge of MS Outlook, Word, Excel, PowerPoint, etc.
- 10–12 years of total experience, preferably in senior leadership support roles
- Strong communication, planning, and coordination skills
- Good interpersonal skills with the ability to multitask effectively
