We are looking for a highly reliable, proactive, and intelligent Founder's Office Manager who can work directly with the Founder and become the right hand of the business.
This is not a traditional Executive Assistant role. You will be responsible for managing operations, hiring, HR, systems, documentation, AI workflows, reporting, and helping the Founder make better and faster decisions.
If you enjoy solving problems, taking ownership, and building systems, this role is for you.
Key Responsibilities
- Manage the Founder's calendar, meetings, and daily priorities.
- Handle end-to-end hiring (job postings, screening, interview coordination, onboarding, and documentation).
- Manage HR operations and employee records.
- Coordinate with all departments and ensure tasks are completed on time.
- Build, maintain, and improve SOPs, workflows, and company systems.
- Create reports, dashboards, and business insights using Excel and Google Sheets.
- Leverage AI tools to automate workflows and improve productivity.
- Manage projects using tools like Notion, ClickUp, or Asana.
- Handle email communication and administrative tasks.
- Prepare meeting agendas, MOMs (Minutes of Meeting), and follow-up action items.
- Conduct research and present recommendations to support business decisions.
- Track invoices, expenses, and operational data.
- Ensure smooth day-to-day business operations.
- Identify operational bottlenecks and proactively implement solutions.
Required Skills
- Advanced Microsoft Excel & Google Sheets
- Strong knowledge of AI tools (ChatGPT, Claude, Gemini, Perplexity, Notion AI, etc.)
- Excellent documentation and SOP writing skills
- Strong project management skills
- Outstanding organizational and time-management abilities
- Excellent verbal and written communication in English
- Strong analytical and problem-solving skills
- Ability to manage multiple priorities simultaneously
- High attention to detail
Preferred Tools
- Microsoft Excel
- Google Workspace
- Notion
- ClickUp / Asana
- Slack
- ChatGPT
- Claude
- Gemini
- Perplexity
- Canva (Basic)
What We're Looking For
- High integrity and confidentiality
- Loyal and trustworthy
- Ownership mindset
- Self-driven and proactive
- Strong decision-making ability
- Excellent follow-up skills
- Fast learner
- Calm under pressure
- Process-oriented
- Solution-focused
Decision-Making Authority
You will be expected to independently manage day-to-day operations, coordinate with the team, improve internal systems, and make operational decisions within defined guidelines. Strategic business decisions, pricing, and major financial commitments will remain with the Founder.
Key Performance Indicators (KPIs)
- Reduce the Founder's operational workload by at least 80%.
- Ensure 95%+ on-time task completion.
- Zero missed meetings or deadlines.
- Maintain accurate documentation and SOPs.
- Improve hiring turnaround time.
- Deliver weekly business reports and dashboards.
- Continuously identify and implement process improvements.
Ideal Candidate
- 2–5+ years of experience as an Executive Assistant, Founder's Office Associate, Operations Manager, Chief of Staff, HR & Operations Executive, or a similar role.
- Experience working in a fast-paced startup or agency environment is a strong advantage.
- Comfortable using technology and AI to increase productivity.
- Passionate about building systems, improving processes, and helping businesses scale.
This role is ideal for someone who wants to become the Founder's trusted right hand and play a critical role in scaling the company.
Job Type: Full-time
Pay: ₹20,000.00 - ₹25,000.00 per month
Work Location: In person
