Job Summary
We are looking for a well-organized and proactive Executive / Secretary Assistant to the Director to provide administrative and coordination support, manage the Director’s schedule, and ensure smooth communication with internal teams and clients.
Key Responsibilities
- Manage and coordinate meetings on behalf of the Director.
- Maintain the Director’s calendar, meeting schedule, appointments, and reminders.
- Coordinate staff meetings and prepare/distribute Minutes of Meeting (MOM).
- Draft and manage professional emails and official communication on behalf of the Director.
- Handle client coordination and communication professionally.
- Manage travel bookings, accommodation, and travel schedules for the Director.
- Maintain and organize data, reports, records, and confidential documents.
- Coordinate with different departments and follow up on tasks assigned by the Director.
- Prepare reports and presentations using Advanced Excel and MS Office.
- Ensure timely follow-up and completion of meeting/action points.
- Should have practical knowledge of AI tools such as ChatGPT, Gemini, Microsoft Copilot, and other AI productivity tools.
Required Skills
- Excellent written and verbal communication skills.
- Strong email drafting and professional correspondence skills.
- Good hands-on experience in Advanced Excel.
- Strong MS Office and data management skills.
- Excellent organizational, coordination, and follow-up skills.
- Ability to handle confidential information with discretion.
- Smart, presentable, proactive, and capable of managing multiple tasks.
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
Education:
Experience:
- Personal assistant: 1 year (Required)
- Secretarial work: 1 year (Required)
Work Location: In person
