Location: Bangalore, India
Experience : 1 to 3 Years
Reports To : Senior HR Manager
Department : People Team
About Bark
Bark is an online services marketplace connecting customers with professionals across over 1,000 categories. Operating in nine countries including the UK, US, Australia, Canada, and New Zealand, we're transforming how people find trusted service providers for everything from home improvement to professional services.
Our platform uses cutting-edge technology to match customers with the right professionals quickly and efficiently. With a global team of over 220 people, we're currently undergoing an exciting transformation: migrating from a lead generation model to a full marketplace platform with subscription based pricing.
As a profitable, PE backed scale up (EMK Capital), Bark offers the best of both worlds: the agility and innovation of a fast moving business combined with financial stability and resources for growth. We recently launched our new marketplace model in Australia (Q4 2025) and are preparing for rollout to the UK and US markets in 2026. You'll have genuine ownership, responsibility, and the opportunity to shape our commercial strategy during a pivotal transformation phase with the chance to make your own contribution to our journey.
About Bark India
Bark India is the largest operation of Bark outside the UK, with more than 100 staff members. Bark India started operations in December 2022 and currently manages Customer Experience, Sales, Marketing Content, CRM functions for Global Operations.
About the Role
The Admin Executive is the heartbeat of our Bangalore office. Blending the traditional responsibilities of a Workplace Experience & Operations Coordinator with essential ground-level People Operations, you will be the go-to person for our team. Operating within a leased managed office environment, you will act as the primary liaison with the workspace provider while cultivating a distinct, Bark-branded employee experience. From ensuring the snack pantry is perfectly stocked to helping onboard new hires and planning our quarterly all-site socials, you will play a crucial role in shaping our local company culture.
Key Responsibilities
Workplace Administration & Operations
Facility Management:
Act as the primary point of contact between Bark.com and the managed office provider (e.g., WeWork, Awfis). Ensure service level agreements (SLAs) for housekeeping, maintenance, security, and common area facilities are consistently met. Coordinate and follow up on facility-related issues until resolution.
Office Administration:
Oversee the day-to-day administration of the office, ensuring a clean, organized, safe, and efficient workplace. Manage workspace planning, desk allocations, meeting rooms, visitor management, office supplies, and administrative records.
Vendor & Pantry Management:
Manage relationships with pantry, stationery, housekeeping, and other office vendors. Ensure timely procurement of snacks, beverages, office supplies, and consumables while monitoring inventory levels and managing the monthly administration budget.
Transport & Security Escort Coordination:
Manage employee cab allocations and security escort arrangements for shift-based operations. Coordinate with transport vendors, maintain attendance and transport trackers, verify invoices, and ensure timely processing for payments.
Health, Safety & Compliance:
Ensure the workplace adheres to health, safety, and office compliance standards. Coordinate with facility management on emergency procedures, fire safety drills, access control, and communicate building-related guidelines to employees.
Asset & Inventory Management:
Maintain accurate records of office assets, furniture, company merchandise, welcome kits, office equipment, and basic IT peripherals. Coordinate asset issuance, returns, stock replenishment, and periodic inventory audits.
Administration & Employee Support
Workplace Experience:
Plan and coordinate workplace engagement initiatives such as office celebrations, festivals, quarterly socials, team events, birthdays, and work anniversaries in collaboration with internal stakeholders.
Office Readiness:
Ensure workstations, seating arrangements, access cards, office essentials, and welcome kits are prepared for new joiners and visiting employees. Coordinate with relevant departments to ensure office readiness.
Employee Administrative Support:
Serve as the first point of contact for office administration-related queries, including workplace facilities, transport, access management, office supplies, and vendor-related support.
Budget & Administrative Reporting:
Track administration expenses, maintain vendor contracts, process invoices, prepare monthly MIS reports, and ensure all administrative documentation and records are accurate and up to date.
Continuous Workplace Improvement:
Identify opportunities to enhance workplace efficiency, optimize vendor performance, improve employee experience within the office environment, and implement best administrative practices.
Job Specification
Experience: 2 to 3 years of proven experience in Workplace Operations, Office Management, Employee Experience in Administration, or a similar analogous role.
Education: Bachelor’s degree in Human Resources, Business Administration, Hospitality, or a related field (or equivalent practical experience).
Vendor Management: Demonstrated experience in negotiating with and managing local vendors (specifically for food, beverages, and event supplies).
Event Planning: Prior experience organizing corporate events, team off-sites, or company socials from conception to execution.
Technical Proficiency: Comfortable using modern workplace tools such as Google Workspace (Docs, Sheets, Calendar), Slack, HRIS systems (e.g., Hi Bob, Workday), and basic expense management software.
Managed Office Experience: Familiarity with how leased managed offices or co-working spaces operate is highly preferred.
Candidate Specification
Highly Empathetic & Approachable: You are a "people person." You have a warm, welcoming demeanor that makes employees feel comfortable approaching you with questions or concerns.
Exceptional Organizer: You possess strong project management skills and an eye for detail. You can effortlessly juggle a vendor delivery, an employee onboarding session, and a workspace query all in the same morning.
Proactive Problem Solver: You don't wait to be told what to do. If the coffee machine is broken or a new hire looks lost, you step in and resolve the issue before it becomes a complaint.
Adaptable & Resilient: You thrive in a fast-paced tech environment where priorities can shift quickly. You handle ambiguity with grace and maintain a positive attitude.
Stellar Communicator: You possess excellent verbal and written communication skills in English (and locally relevant languages). You know how to send clear, engaging company-wide updates and can assertively manage workspace providers when needed.
Culture Champion: You genuinely care about building a positive, inclusive, and fun work environment and are excited to bring the Bark.com culture to life in Bangalore.
Perks and Benefits
India office located in CBD Bangalore
Insurances - Family Floater Mediclaim, Employee Personal Accident and Employee Term Life
Personal annual L&D Budgets to spend on your development.
Fully stocked snacks in pantry, Monthly team lunches, Quarterly All-site Socials
Being at the forefront of an industry with new and exciting problems to solve
Interview Process
1st Stage – Talent Partner Stage (15 mins)
2nd Stage – Hiring Manager Stage (30 mins)
3rd Stage - Technical Task (30 mins)
4th Stage - Values interview (30 mins)
Diversity Statement
At Bark, we are a platform for people, revolutionising the way professionals and individuals connect since 2014. Our culture is defined by excitement, ambition, and a commitment to raising the bar. We value diversity, equity, inclusion, and belonging (DEIB) and are dedicated to embedding these principles into everything we do. We are committed to fostering an inclusive environment where everyone can thrive, and our focus is on hiring, retaining and developing a globally diverse workforce that is passionate about excelling our platform and supporting our customers succeed. Be part of our dynamic team, where bold ideas thrive, and create a future worth shouting about.
