About Us
Stereo Tales is an evolving creative services company working across subtitling, localisation, audio description, media visibility services, voiceovers, storytelling, and next-generation creative communication. We work with brands, entrepreneurs, creators, agencies, and media companies who value quality, speed, and thoughtful execution.
We are looking for a sharp, dependable, high-ownership operations person who can become the backbone of day-to-day execution and coordination.
Role Overview
This role is for someone who loves bringing order to chaos, ensuring nothing slips through the cracks, and making teams move smoothly. You will work directly with the founder and coordinate across clients, freelancers, vendors, and internal workflows.
Your mission: make the business run cleaner, faster, calmer, and more profitably.
Key Responsibilities
Operations & Project Management
* Manage incoming projects from brief to final delivery
* Create timelines, assign tasks, and track deadlines
* Ensure zero missed deliveries and smooth handovers
* Maintain daily operations dashboards and status trackers
* Build systems that reduce confusion and delays
Client Coordination
* Handle client communication professionally and promptly
* Gather briefs, clarify requirements, send updates, and follow up
* Maintain client confidence through smooth execution
* Ensure a premium service experience
Freelancer & Vendor Management
* Coordinate subtitlers, translators, editors, voice artists, designers, and other talent
* Assign work based on skill, availability, and urgency
* Track quality, timelines, and accountability
* Build a strong dependable freelancer network
Systems & Process Building
* Improve SOPs and workflows
* Organize ClickUp, Zoho, sheets, folders, and communication systems
* Use AI/tools/automation wherever useful
* Create repeatable systems so founder dependence reduces
Founder Support
* Help prioritize daily business functions
* Keep important follow-ups moving
* Reduce operational load from founder
What We’re Looking For
Must-Have Traits
* Aggressive executor with calm energy
* Highly organized and detail obsessed
* Self-starter who doesn’t wait to be told twice
* Strong people skills and communication
* Comfortable handling multiple moving parts
* Entrepreneurial mindset
* Emotionally mature and solution-oriented
* Values alignment, integrity, and conscious work ethic
Skills Preferred
* Strong English communication
* Excel / Google Sheets proficiency
* Experience with ClickUp / Zoho / project tools
* WhatsApp/email discipline
* Media, localisation, subtitling, agency, or production experience is a big plus
* Familiarity with subtitling and post production tools is a bonus
Success in First 90 Days
* Founder freed from day-to-day operations
* No missed deadlines
* Clients happy and retained
* Systems organized and followed
* Freelancer coordination running smoothly
* Business feels more scalable and less chaotic
Why Join Us
* Direct access to founder-level learning
* High ownership role with growth potential
* Creative startup environment
* Opportunity to shape systems from the ground up
* Exposure to media, language, storytelling, and future-facing creative services
To Apply
Send:
1. Resume
2. Short intro about why you fit this role
3. Example of a time you managed chaos successfully
4. Current city
5. Notice period
Subject: Operations Coordinator
Email: [email protected]
Pay: From ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
- Work from home
Work Location: Hybrid remote in Mumbai, Maharashtra
