Reference No: 3260
Office Type:
Elevate Your Career with Zalaris
Zalaris is a rapidly expanding global leader in Tech HR and payroll solutions.
We’re big enough for you to grow and be a part of an international environment but small enough for you to be visible and truly make a difference.
We foster open communication and short decision-making paths that encourage creative and innovative thinking.
Zalaris’ culture is rooted in values inspired by Nordic working ethos: everyone matters, aiming high and team spirit. We’re committed to building a diverse, inclusive, and authentic workplace where everyone brings their own uniqueness. Zalaris’ employees come from different backgrounds, cultures, and walks of life, and we are proud of it.
We are seeking a detail-oriented and tech-forward Accounts & Finance Executive to manage vendor invoice processing, payment reconciliation, bank reconciliation statements (BRS), and general accounting functions. The ideal candidate will have a strong accounting foundation combined with a working knowledge of AI tools and process automation to drive efficiency in daily financial operations.
Roles and Responsibilities
1. Vendor Invoice Processing
- Receive, verify, and process vendor invoices in a timely and accurate manner
- Maintain vendor master data and ensure proper invoice coding and approvals
- Resolve invoice discrepancies and liaise with vendors and internal teams for timely resolution
- Ensure compliance with GST/TDS and other statutory requirements on vendor payments
2. Payment Reconciliation
- Process vendor payments (NEFT/RTGS/cheque/online transfers) within defined timelines
- Reconcile vendor ledgers and ensure all outstanding payments are tracked and settled
- Prepare aging analysis of accounts payable and highlight overdue balances
- Coordinate with banks and vendors to resolve payment discrepancies
3. Bank Reconciliation Statement (BRS)
- Prepare daily/weekly/monthly BRS for all company bank accounts
- Identify and resolve unreconciled entries promptly
- Maintain records of outstanding, deposits in transit, and bank charges
4. Basic Accounting & Reconciliation
- Pass journal entries for vendor payments, prepayments, accruals, and adjustments
- Maintain accounts payable (AP) sub-ledger and reconcile with the general ledger (GL)
- Assist in monthly, quarterly, and year-end closing activities
- Support statutory audits and internal audits by providing required data and schedules
- Maintain accurate records for all financial transactions in ERP/accounting software
5. AI Tools Usage & Process Automation
- Leverage AI-based tools (e.g., ChatGPT, Copilot, or similar) to streamline routine accounting tasks such as report generation, email drafting, and data summarization
- Use or support implementation of automation tools (e.g., Power Automate, Zapier, RPA bots) to automate invoice processing, reminders, and reconciliation workflows
- Identify repetitive tasks suitable for automation and collaborate with IT/Finance teams to implement solutions
- Maintain accuracy and integrity of data processed through automated systems
- Stay updated with emerging AI/fintech tools relevant to finance operations
Required Qualification and Skills
Education
- B.Com / M.Com / MBA (Finance) or equivalent accounting qualification
- CA Inter / CMA Inter preferred (not mandatory)
Technical Skills
- Proficiency in accounting software: SAP
- Strong working knowledge of MS Excel (VLOOKUP, Pivot Tables, formulas)
- Basic understanding of AI tools (ChatGPT, Copilot, AI-based invoice tools)
- Exposure to automation tools such as Power Automate, Zapier, or RPA platforms is an advantage
Core Competencies
- Strong attention to detail and numerical accuracy
- Good analytical and problem-solving skills
- Ability to handle high volumes of invoices and meet payment deadlines
- Strong communication skills for vendor and internal stakeholder coordination
- Proactive mindset with willingness to learn and adopt new technologies
- Team player with ability to work independently under minimal supervision
Vendor Invoice Processing & AP
Bank Reconciliation (BRS)
Accounting & GL Reconciliation
Basic working knowledge preferred
- A strategic role with the opportunity to impact the organization significantly.
- Collaboration with an innovative and supportive leadership team.
- Competitive salary and benefits package.
- Opportunities for continuous learning and professional development.
Ready to become part of our team? Join us at Zalaris and be a part of a vibrant, collaborative community of Tech HR and payroll experts dedicated to grow and innovate. #team Zalaris
