Reporting To
COO / Managing Director
Job Summary
The Administration Manager is responsible for overseeing the organization's administrative operations, ensuring efficient office management, facility maintenance, vendor coordination, asset management, and compliance with company policies. The role focuses on creating a productive and well-organized work environment while supporting business operations.
Key Responsibilities
1. Office Administration
- Manage daily administrative activities and office operations.
- Ensure smooth functioning of all office facilities and services.
- Develop and implement administrative policies and procedures.
2. Facility Management
- Supervise housekeeping, security, maintenance, and transportation functions.
- Ensure proper maintenance of office buildings, guest houses, and company assets.
- Monitor workplace safety and cleanliness standards.
3. Vendor & Contract Management
- Identify, evaluate, and negotiate with vendors and service providers.
- Manage annual maintenance contracts (AMC) and service agreements.
- Monitor vendor performance and ensure timely service delivery.
4. Asset & Inventory Management
- Maintain records of office assets, equipment, and inventory.
- Conduct periodic asset verification and audits.
- Ensure proper utilisation and maintenance of company resources.
5. Budget & Cost Control
- Prepare and monitor the administration department budget.
- Control administrative expenses and optimize operational costs.
- Review and approve administrative purchases within authority limits.
6. Compliance & Documentation
- Ensure compliance with statutory requirements and company policies.
- Maintain administrative records, licenses, agreements, and permits.
- Support audits and inspections by providing required documentation.
7. Employee Support Services
- Coordinate employee travel, accommodation, and transportation arrangements.
- Manage office space allocation and employee facilities.
- Resolve administrative issues and provide support to all departments.
8. Team Management
- Lead and supervise administrative staff, security personnel, drivers, and housekeeping teams.
- Assign duties, monitor performance, and provide guidance.
- Conduct periodic training and performance reviews.
9. Reporting
- Prepare monthly administration MIS reports.
- Submit facility, asset, and expense reports to management.
- Recommend process improvements to enhance efficiency.
Qualifications
- Bachelor's Degree in Business Administration, Management, or related field.
Experience
- Minimum 5–8 years of experience in Administration and Facility Management.
- Experience in Hospitality, Hotels, Manufacturing, or Corporate Administration preferred.
Required Skills
- Strong leadership and team management skills.
- Excellent communication and interpersonal skills.
- Vendor and facility management expertise.
- Budgeting and cost-control knowledge.
- Proficiency in MS Office (Excel, Word, PowerPoint).
- Strong problem-solving and organizational abilities.
Salary: As per company standards and candidate experience.
Location: Sivaraj Groups – Salem, Tamil Nadu.
Pay: Up to ₹420,000.00 per year
Work Location: In person
