Job Summary
We are looking for a dynamic and customer-focused Admin Executive to oversee the day-to-day operations of our coworking space. The ideal candidate will ensure a seamless experience for members, maintain office facilities, coordinate with vendors, and support administrative and operational activities.
Key Responsibilities
Front Office & Member Experience
- Welcome members, clients, and visitors professionally.
- Manage reception activities, visitor registration, and access control.
- Address member queries and resolve day-to-day operational issues.
- Ensure excellent customer service and maintain a positive member experience.
Facility & Office Administration
- Ensure the coworking space is clean, organized, and operational at all times.
- Coordinate with housekeeping, security, internet service providers, electricians, and other vendors.
- Monitor office supplies, pantry stock, and stationery inventory.
- Oversee maintenance of office equipment, meeting rooms, cabins, and common areas.
Operations
- Manage meeting room bookings and workspace allocations.
- Support onboarding and offboarding of members.
- Coordinate internet access, access cards, lockers, and other member requirements.
- Conduct regular facility inspections and ensure all amenities are functioning properly.
Documentation & Reporting
Maintain member agreements, KYC documents, invoices, and administrative records.
- Prepare daily and monthly occupancy reports.
- Track facility expenses and maintain administrative documentation.
Required Qualifications
- Bachelor's degree in any discipline.
- 1–3 years of experience in Administration, Facility Management, Hospitality, Coworking, or Office Operations.
- Proficiency in MS Office (Excel, Word, Outlook).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
Preferred Skills
- Experience in coworking spaces, serviced offices, hotels, or business centres.
- Customer service orientation.
- Basic knowledge of billing and invoicing.
Employment Type
Full-time
Experience - 1–3 Years
Pay: ₹12,000.00 - ₹15,000.00 per month
Work Location: In person
