Job Summary
The HR Executive – Operations & Recruitment will be responsible for managing end-to-end HR operations and recruitment activities. The role involves supporting manpower planning, talent acquisition, employee documentation, HR processes, payroll coordination, employee lifecycle management, compliance, and maintaining accurate HR records to ensure smooth functioning of HR operations.
Key Responsibilities
A. Recruitment & Talent Acquisition
- Understand manpower requirements from various departments and coordinate with stakeholders for timely closure of positions.
- Prepare and update job descriptions (JDs) in coordination with functional heads.
- Source candidates through job portals, recruitment agencies, employee referrals, social media platforms, and other channels.
- Screen resumes, conduct preliminary interviews, and shortlist suitable candidates.
- Coordinate and schedule interviews with hiring managers and department heads.
- Maintain recruitment trackers and provide regular hiring status updates.
- Manage the complete recruitment lifecycle from sourcing to onboarding.
- Conduct reference checks and collect required documents from selected candidates.
- Prepare offer letters, appointment letters, and coordinate joining formalities.
- Ensure smooth onboarding experience for new employees.
B. HR Operations & Employee Lifecycle Management
- Manage employee documentation including personal files, KYC documents, appointment letters, agreements, and other HR records.
- Maintain and update employee master data in HRMS/ERP systems.
- Handle employee joining, transfer, confirmation, promotion, and exit processes.
- Coordinate issuance of experience letters, relieving letters, salary certificates, and other employee-related documents.
- Manage employee separation process including exit interviews, clearance forms, and full & final settlement coordination.
- Maintain employee records and ensure data accuracy and confidentiality.
C. ERP Management & HR System Administration
- Manage and maintain employee records in the HR ERP system, ensuring accuracy and timely updates of employee master data.
- Perform employee onboarding activities in ERP, including creation of employee profiles, updating personal details, designation, department, joining date, and other required information.
- Maintain and update employee lifecycle records including transfers, promotions, role changes, salary revisions, and exit details.
- Ensure timely updating of attendance, leave records, and employee status in the ERP system.
- Generate HR reports from ERP related to manpower, attendance, leave, employee database, and other management requirements.
- Coordinate with ERP support teams for system-related issues, enhancements, and troubleshooting.
- Conduct ERP training sessions for new users and provide guidance to employees and departments on system usage.
- Ensure data accuracy, confidentiality, and compliance while managing employee information in ERP.
- Support implementation of new ERP modules, process improvements, and automation initiatives.
D. Payroll & Attendance Coordination
- Coordinate with payroll team for monthly payroll inputs.
- Verify attendance, leave records, new joiners, exits, salary revisions, and other payroll-related changes.
- Maintain attendance records and support timely closure of payroll activities.
- Coordinate employee salary queries and resolve HR-related concerns.
E. Employee Benefits & Compliance Support
- Coordinate employee insurance activities including additions, deletions, and claim-related documentation.
- Maintain records related to statutory compliance such as PF, ESIC, Gratuity, Professional Tax, and other applicable regulations.
- Support HR audits and ensure proper documentation.
- Maintain confidentiality of employee information and HR records.
F. Employee Engagement & HR Support
- Support employee engagement initiatives and HR activities.
- Address employee queries related to HR policies, processes, and documentation.
- Coordinate HR communications and policy updates.
- Assist in improving HR processes and implementing best practices.
Qualification & Experience
- Bachelor’s/Master’s degree in Human Resources, Business Administration, or related field.
- 3–5 years of experience in HR Operations and Recruitment.
- Experience in HRMS/ERP systems preferred.
- Knowledge of payroll processes, labour laws, and HR practices.
Required Skills
- Strong communication and interpersonal skills.
- Good knowledge of MS Excel and HR reporting.
- Ability to manage multiple priorities.
- Attention to detail and accuracy.
- Strong coordination and problem-solving skills.
- Confidential handling of employee information.
Pay: Up to ₹35,000.00 per month
Benefits:
Work Location: In person
