Job DescriptionPosition: Operations Coordinator (Procurement & Internal Flow)
Company: Trafotech Systems Private Limited
Department: Operations
Employment Type: Full-time
Location: Nagpur Maharashtra
Reports To: Operations Manager / Director
About Trafotech Systems Pvt. Ltd.
Trafotech Systems Private Limited is a leading provider of electrical, automation, and industrial engineering solutions. We deliver high-quality products and project execution services to clients across various industries, ensuring operational excellence through efficient procurement, coordination, and execution.
Position Summary
We are seeking a highly organised and proactive Operations Coordinator to manage procurement activities and ensure seamless coordination across internal departments. The role is responsible for supporting project execution by coordinating material procurement, vendor communication, inventory tracking, and internal workflow between Sales, Design, Projects, Stores, Finance, and Service teams.
Key ResponsibilitiesProcurement & Vendor Coordination
- Source quotations from approved vendors and compare technical and commercial offers.
- Prepare Purchase Requisitions (PRs) and Purchase Orders (POs).
- Coordinate with suppliers for timely material dispatch and delivery.
- Track procurement schedules to ensure project timelines are met.
- Maintain vendor database and evaluate supplier performance.
- Follow up on pending deliveries, documentation, and invoices.
Internal Operations Coordination
- Coordinate between Sales, Engineering, Projects, Stores, and Finance teams for smooth project execution.
- Monitor material requirements based on project schedules.
- Ensure timely communication of procurement status to internal stakeholders.
- Escalate potential delays and recommend corrective actions.
- Support implementation and adherence to standard operating procedures (SOPs).
Inventory & Documentation
- Coordinate with the Stores team for inward materials and inventory availability.
- Maintain procurement records, vendor documentation, and project-related files.
- Prepare daily, weekly, and monthly MIS reports.
- Update ERP/Excel records for procurement and inventory transactions.
- Ensure all documentation complies with company standards and audit requirements.
Project Support
- Coordinate procurement activities for ongoing electrical and automation projects.
- Ensure critical materials are available before project execution.
- Assist in tracking project procurement budgets and delivery milestones.
- Support the Operations team in achieving project timelines.
Required Qualifications
- Bachelor's degree in Commerce, Business Administration, Engineering, Supply Chain Management, or a related discipline.
- 2–5 years of experience in procurement, operations, or project coordination.
- Experience in industrial, electrical, automation, manufacturing, or engineering companies is preferred.
- Proficiency in Microsoft Excel, Word, and ERP software.
- Strong understanding of procurement processes and documentation.
Required Skills
- Procurement planning and coordination
- Vendor management and follow-up
- Purchase Order (PO) processing
- Inventory coordination
- Documentation and MIS reporting
- Excellent communication and interpersonal skills
- Strong organisational and multitasking abilities
- Problem-solving and analytical thinking
- Attention to detail and time management
Key Performance Indicators (KPIs)
- On-time procurement and material availability
- Purchase Order processing accuracy
- Vendor delivery performance
- Procurement turnaround time
- Inventory coordination efficiency
- Timely submission of MIS reports
- Cross-functional coordination effectiveness
- Compliance with procurement procedures
What We Offer
- Opportunity to work on challenging industrial and automation projects.
- Professional growth in operations and supply chain management.
- Collaborative and dynamic work environment.
- Learning and development opportunities.
- Performance-based career progression.
Why Join Trafotech Systems?
At Trafotech Systems, you'll play a critical role in ensuring the smooth execution of engineering projects by driving efficient procurement and operational coordination. If you thrive in a fast-paced environment and enjoy collaborating across teams to deliver exceptional results, we'd love to hear from you.
Pay: From ₹20,000.00 per month
Benefits:
Work Location: In person
