About SUMAX Engineering Limited
SUMAX Engineering Limited is an established manufacturer serving the automotive OEM and auto-refinish markets, with a portfolio of 900+ products. The company operates manufacturing facilities in Chennai and Manesar, along with offices/branches in other locations across India.
Job Summary
We are looking for a responsible, organized and proactive Office Administrator with 2–3 years of experience in a manufacturing or industrial environment.
The candidate will be responsible for managing day-to-day office and plant administration activities, coordinating with employees and vendors, maintaining records, supporting facility management and ensuring smooth administrative operations at the manufacturing facility.
Key ResponsibilitiesOffice & Plant Administration
- Manage day-to-day administrative activities of the plant/office.
- Maintain administrative records, files, registers and documentation.
- Manage stationery, office supplies, pantry requirements and other administrative consumables.
- Monitor office assets and maintain proper inventory records.
- Coordinate courier, dispatch and incoming/outgoing documents.
- Support management and employees with day-to-day administrative requirements.
Facility Management
- Coordinate housekeeping and ensure cleanliness of office and plant premises.
- Coordinate security services and monitor day-to-day security requirements.
- Coordinate facility maintenance, repairs and service requirements.
- Follow up with vendors/service providers for maintenance and facility-related issues.
- Ensure timely closure of administrative and facility-related complaints.
Vendor Management
- Coordinate with housekeeping, security, transport, maintenance and other service vendors.
- Obtain quotations and coordinate purchase/service requirements as instructed.
- Verify vendor bills and supporting documents before submission to Accounts.
- Maintain vendor records and follow up on pending services, bills and payments.
- Monitor vendor performance and escalate issues to management.
Employee & Attendance Administration
- Maintain employee attendance and leave-related records.
- Coordinate with HR regarding attendance, joining formalities and employee documentation.
- Support employee welfare and general administrative activities.
- Coordinate staff requirements related to transport, canteen, housekeeping and other facilities, where applicable.
- Maintain proper records of employee-related administrative documents.
Documentation & MIS
- Prepare daily, weekly and monthly administrative reports.
- Maintain Excel trackers for attendance, stationery, assets, vendors and administrative expenses.
- Maintain purchase requests, quotations, invoices and supporting documents.
- Ensure proper filing and retrieval of administrative records.
- Support internal audits and documentation requirements.
Coordination
- Coordinate with HR, Production, Stores, Purchase, Accounts, Quality and other departments.
- Follow up on pending administrative activities and ensure timely completion.
- Assist management with meetings, events and other administrative arrangements.
- Handle telephone calls, emails and routine office correspondence professionally.
Required Qualifications
- Any Graduate / Diploma in Administration, Business Administration, Commerce or a related discipline.
- 2–3 years of experience in Office Administration / Plant Administration.
- Candidates with prior manufacturing/industrial experience will be preferred.
- Good working knowledge of MS Office, particularly MS Excel and Word.
- Good documentation and record-keeping skills.
- Good communication and interpersonal skills.
- Ability to coordinate with employees, vendors and service providers.
- Strong follow-up and organizational skills.
- Ability to multitask and work independently.
Preferred Skills
- Plant/Factory Administration
- Vendor Management
- Facility Management
- Housekeeping & Security Coordination
- Attendance Administration
- Purchase & Vendor Follow-up
- Invoice/Bill Verification
- Asset & Inventory Tracking
- MS Excel / MS Office
- Administrative MIS
- Basic knowledge of HR/Admin processes
Candidate Profile
The ideal candidate should be:
- Proactive and responsible
- Good at vendor and employee coordination
- Strong in follow-up and documentation
- Comfortable working in a manufacturing plant environment
- Able to handle multiple administrative activities independently
- Good in verbal and written communication
- Willing to take ownership of routine plant administration activities
Key Performance Indicators
- Smooth day-to-day plant administration
- Effective vendor coordination
- Accurate administrative records
- Control of stationery and administrative inventory
- Timely submission of bills and documents
- Employee/visitor support and coordination
- Cleanliness and upkeep of office/common areas
- Timely completion of management/admin requirements
Experience Required: 2–3 Years
Industry Preference: Manufacturing / Automotive / Engineering / Auto Components
Work Location: SUMAX Engineering Limited – Chennai Manufacturing Facility, Pillaipakkam, Sriperumbudur
Pay: ₹25,000.00 - ₹30,000.00 per month
Benefits:
- Cell phone reimbursement
- Food provided
- Internet reimbursement
Work Location: In person
