About the Role
We are looking for a highly organized, proactive, and execution-focused Executive Assistant who can work directly with the Director across multiple business and operational activities. This role is ideal for someone who can manage schedules, coordinate tasks, follow up aggressively, maintain confidentiality, and ensure smooth day-to-day execution.
The ideal candidate should be smart, disciplined, tech-friendly, fast in communication, and capable of handling dynamic work environments.
Key Responsibilities
- Executive & Administrative Support
- Manage daily schedules, meetings, appointments, and reminders
- Coordinate calls, follow-ups, and communication with vendors, staff, clients, and internal teams
- Maintain task trackers and ensure timely completion of assigned work
- Handle documentation, reports, data entry, and basic MIS work
- Organize files, bills, quotations, and operational records
- Operations Coordination
Coordinate with site teams, supervisors, and office staff
- Track ongoing work progress and update the Director regularly
- Assist in managing day-to-day operational activities
- Ensure deadlines and commitments are followed properly
Travel & Field Coordination
- Manage local logistics, scheduling, and travel coordination when required
Communication & Execution
- Draft professional messages, emails, and follow-ups
- Maintain professional communication etiquette
- Handle urgent tasks with speed and ownership
- Act as a reliable point of coordination between departments and management
Skills & Requirements
- Strong communication and coordination skills
- Good command over Hindi and basic English
- Proficiency in Google Sheets, WhatsApp, MS Excel, and basic office tools
- Strong follow-up and multitasking ability
- Ability to work under pressure and handle dynamic responsibilities
- Smart, presentable, disciplined, and solution-oriented personality
- Prior experience as an Executive Assistant, Coordinator, Admin Executive, or Operations Assistant preferred
Preferred Qualities
- Fast learner with high ownership mindset
- Organized and detail-oriented
- Tech-savvy and comfortable with digital tools
- Trustworthy and professional
- Able to maintain confidentiality
Work Environment
This is a high-responsibility role with exposure to business operations, management coordination, and strategic execution. The candidate will work closely with leadership and should be comfortable in a fast-moving, execution-driven environment.
Job Types: Full-time, Permanent
Pay: Up to ₹20,000.00 per month
Benefits:
- Cell phone reimbursement
- Provident Fund
Work Location: In person
