Role: Lead – Administration & PR
Location: Coimbatore, Tamil Nadu
Reporting line: Manager- Administration & PR
About KKF/ KKID
Karl Kübel Development Institute (KKID), the capacity-building and knowledge arm of the Karl Kübel Foundation, serves as a training, research, and convening campus in Coimbatore. With expanding programmes in civil society strengthening, sustainability, research, and partnerships, KKID seeks a dynamic professional to lead the campus administration and operations. The KKID campus is located in Mangarai, Anaikatti road.
Role Summary
The Lead – Administration & PR will lead a disciplined and committed team to oversee the functioning of the KKID campus, ensuring smooth operations, regulatory compliance, facilities management, vendor coordination, and high-quality participant experience for trainings, events, and institutional programmes. This role requires integrity, strong operational leadership, systems thinking, and the ability to manage teams and service providers efficiently. We value our employees and are committed to ensuring a safe and honest workplace environment and we have zero tolerance to any form of bribery, dishonesty and corruption.
Key Responsibilities
1. Campus & Facilities Management
Oversee maintenance of the entire campus infrastructure and assets (Course houses, offices residential units, vehicles, garden etc.)
Ensure cleanliness, safety, landscaping, and upkeep of the premises.
Supervise housekeeping, logistics, security, and maintenance teams.
Manage asset registers and inventory systems.
2. Programme & Event Support
Coordinate logistical arrangements for employees, trainings, workshops, conferences, and visiting faculty.
Ensure accommodation, catering, transport, and venue readiness.
3. Vendor & Contract Management
Identify and manage vendors and/ or casual staff (food, housekeeping, security, maintenance, AMC providers).
Negotiate service contracts and monitor performance.
Ensure timely payments in coordination with Finance.
4. Compliance & Documentation
Ensure adherence to statutory norms related to building safety, fire safety, labour laws, and local regulations.
Maintain campus-related licenses and documentation.
Coordinate inspections and compliance audits where required.
5. Administrative Systems & MIS
Develop administrative SOPs and process documentation.
Track occupancy, event schedules, facility usage, and maintenance logs.
Prepare periodic administrative MIS reports for leadership.
6. Public Relations
In collaboration with the Manager, act as the face of the institute with multiple public offices in Coimbatore
Work with KKF’s Training and Project teams to secure utilization of campus
Qualifications & Experience
Graduate/Postgraduate in Administration, PR, Management, or related field
5-7 years of experience in administration, facility management, or institutional campus operations
Experience managing training centres, educational institutions, or hospitality facilities preferred
Strong vendor and contract management experience
Familiarity with statutory compliance and local regulatory requirements
Core Competencies
Strong organizational and coordination skills
Problem-solving and proactive maintenance mindset
Ability to manage multiple operational priorities
Negotiation and business development
Team leadership and people management skills
High service orientation and attention to detail
Financial prudence and cost control awareness
Interested candidates may send their brief CV and cover letter to: [email protected] Subject Line: Application – Lead- Administration & PR
Pay: ₹600,000.00 - ₹900,000.00 per year
Benefits:
- Commuter assistance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
