Senior Manager - Administration - Ports & Terminals - Mundra

Job details

Key responsibilities

Admin Infrastructure Management

Ensure 100% utilization of planned Capex budgets within defined timelines.
Lead infrastructure and facility upkeep projects including guest houses, admin stores, and asset management.
Drive refurbishment and scrapping of old vehicles and equipment per policy and approval norms.
Manage township accommodation allotments aligned with company housing policy.
Review and finalize annual Admin Opex and Capex budgets, monitor utilization and savings.
Lead branding, signage, and infrastructure consolidation across Port, CFS, and Township.

Vendor Management & Governance

Ensure vendor bill payment compliance and timely processing.
Enforce procurement protocols — no work beyond approved PRs and zero post-facto approvals.
Maintain monthly vendor governance calendar; ensure MOM closures and SLA adherence.
Drive timely contract renewals and vendor performance evaluations 30 days prior to expiry.

Event, facility Management & Engagement

Arrange & oversea events, canteen operations, employee transport, and travel management ensuring efficiency and satisfaction.
Plan and execute employee engagement calendar in collaboration with HR SPOC and Township Counsellor.
Drive GPTW Action Plan implementation and monitor progress of people and culture initiatives.
Conduct regular employee connects at CFS and Engineering to track issues and ensure closure.

Safety & Compliance

Reinforce safety culture through regular audits, Gemba walks, and Tool Box Talks.
Ensure adherence to HSE, statutory, and labor law compliances across all administrative facilities.
Partner with Safety and Security teams to maintain a secure and compliant environment.

Process Excellence

Drive process improvement and cost-optimization initiatives; implement a minimum of three Kaizens annually.
Identify efficiency gaps, track progress, and measure impact of improvement projects.

Medical, PPE & Welfare Administration

Ensure 100% PPE compliance and monthly stock audits.
Oversee 24x7 medical facility, paramedic availability, and periodic emergency drills.
Ensure upkeep and readiness of welfare and first-aid infrastructure.

CSR & Asset Control

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Bachelor’s degree in business administration, Facility Management, Engineering, Hospitality or a related field.
The preferred candidate should be from defense background, digitally oriented, should have abilities of problem-solving, Integrity, ownership culture and reliability. Self-starter who takes accountability, drives initiatives, independent & self-motivated, having good communication & presentation skills
10–15 years of relevant experience in administration and facility management, with at least 5-6 years in a leadership role.
Strong knowledge of facility systems, procurement, and vendor management.
Familiarity with statutory compliance and safety regulations.
Experience in managing multi-location facilities
Excellent leadership and team management skills.
Strong negotiation and communication abilities.
Attention to detail with strong problem-solving capabilities.
Proficiency in MS Office and facility management software.
Ability to handle high-pressure situations and make quick decisions
teamwork, leadership, and motivational skills
understanding of soft and hard service delivery
passionate about delivering consistent excellence.