Job Description – Front Office & Admin Executive
Job Title: Front Office & Admin Executive
Department: Administration
Reporting To: Admin Manager / HR Manager
Job Summary
The Front Office & Admin Executive is responsible for managing front desk operations, handling visitor interactions, coordinating administrative activities, and providing day-to-day office support to ensure smooth business operations.
Key ResponsibilitiesFront Office
- Welcome and assist visitors, clients, and employees in a professional manner.
- Manage incoming and outgoing calls, emails, and correspondence.
- Maintain the visitor register and issue visitor passes as per company policy.
- Coordinate meeting room bookings and ensure meeting arrangements are in place.
- Handle incoming and outgoing courier services, parcels, and mail.
Administration
- Maintain office supplies and coordinate procurement of stationery and pantry items.
- Coordinate with vendors for housekeeping, security, maintenance, and other facility-related services.
- Ensure office cleanliness, hygiene, and smooth day-to-day operations.
- Maintain office records, files, and administrative documentation.
- Support employee onboarding by arranging workstations, ID cards, and other office requirements.
- Coordinate travel bookings, accommodation, and transportation, if required.
- Assist in organizing company events, meetings, and employee engagement activities.
- Monitor office assets and maintain inventory records.
- Process administrative bills and maintain related records.
General Responsibilities
- Provide administrative support to HR and other departments as required.
- Ensure compliance with office policies and procedures.
- Handle any other administrative responsibilities assigned by the management.
Qualification
- Any Bachelor's Degree (B.Com, BBA, BA, B.Sc. or equivalent).
- Diploma in Office Administration will be an added advantage.
Experience
- 1–3 years of experience in Front Office, Administration, or a similar role.
- Freshers with good communication skills may also be considered.
Skills
- Excellent verbal and written communication skills.
- Professional appearance and customer service orientation.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Good organizational and multitasking abilities.
- Strong interpersonal and coordination skills.
- Ability to work independently and maintain confidentiality
Pay: ₹22,000.00 - ₹25,000.00 per month
Benefits:
- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid time off
- Provident Fund
Work Location: In person
