Job Description – Front Office Executive (Receptionist)
Company: SK Translines Pvt. Ltd.
Department: Administration
Designation: Front Office Executive
Reporting To: HR & Administration Manager
Job Summary
SK Translines Pvt. Ltd. is looking for a professional and customer-focused Front Office Executive to manage the reception area, welcome visitors, handle calls, and support administrative activities. The candidate should possess excellent communication skills, a pleasant personality, and the ability to maintain a positive first impression of the organization.
Key ResponsibilitiesFront Desk Management
- Welcome and assist visitors, clients, vendors, and employees professionally.
- Maintain the reception area in a clean and organized manner.
- Manage visitor entries and issue visitor passes as required.
- Coordinate meeting room bookings and visitor appointments.
Call & Communication Handling
- Attend incoming phone calls and transfer them to the concerned departments.
- Take messages accurately and ensure timely communication.
- Respond to basic inquiries from customers, vendors, and stakeholders.
- Maintain records of important calls and communications.
Administrative Support
- Manage inward and outward courier dispatches and records.
- Handle incoming and outgoing mail correspondence.
- Maintain office stationery inventory and coordinate replenishment.
- Support document filing, scanning, photocopying, and record management.
Coordination & Assistance
- Coordinate with various departments for administrative requirements.
- Assist HR in employee onboarding formalities and document collection.
- Support management with scheduling meetings and arranging refreshments.
- Follow up with vendors and service providers for office-related requirements.
Record Keeping & Compliance
- Maintain visitor logs, courier registers, and attendance records.
- Ensure confidentiality of company information and documents.
- Adhere to company policies and administrative procedures.
- Perform additional administrative duties assigned by management.
Required Qualifications
- Graduate in any discipline.
- 0–2 years of experience in Reception, Front Office, or Administration.
- Freshers with good communication skills may also apply.
Required Skills
- Excellent verbal and written communication.
- Professional appearance and positive attitude.
- Good interpersonal and customer service skills.
- Knowledge of MS Office (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Ability to handle calls and visitors professionally.
Pay: ₹9,100.00 - ₹12,000.00 per month
Benefits:
Work Location: In person
