Roles & Responsibilities: Administrative Assistant
1. Facility & Maintenance Coordination
- Security & Utility Supervision: Monitor daily activities of security personnel, gardeners, and sweepers. Provide guidance and immediately report or highlight any duty misconduct to reporting Manager.
- Waste Management: Coordinate regularly with the garbage pickup agency to ensure timely, hygienic, and compliant waste disposal.
- Building Maintenance: Coordinate closely with the Plant Head to ensure regular maintenance, repairs, and upkeep of plant building structures.
- Cleaning Supplies Management: Arrange and manage raw materials, tools, and supplies required for plant cleaning operations.
2. Workforce & Attendance Verification
- Attendance Auditing: Verify the physical presence and daily attendance of both company employees and contract workers and submit accurate reports to the Head of Function (HOF).
- OT & Expense Document Control: Manage worker Overtime (OT) documentation and expense vouchers, ensuring all records are duly signed and approved by authorized personnel before submission.
3. Operational Excellence & 5S Implementation
- 5S Activities & Area Upkeep: Participate actively in 5S (Sort, Set in order, Shine, Standardize, Sustain) initiatives across the facility and arrange required items/resources for designated area owners after obtaining proper approval from authorized personnel.
4. Policy Compliance & Worker Guidance
- Policy Enforcement: Guide and monitor plant workers to ensure strict compliance with company policies, safety protocols, and workplace guidelines report to plant Managers & Plant head for any miss conduct or improvement. .
5. HR & Accounts Support
- Employee Assistance: Act as a point of contact to assist workers and staff with submitting HR and Accounting documents.
- Compliance & Legal Support: Assist the HR and Finance departments with submitting required legal and regulatory documentation.
6. Hospitality & Event Management
- Guest & Meeting Support: Prepare meeting rooms and arrange food, beverages, and snacks for visiting guests and official meetings.
- Event Support: Assist the HR team in planning, organizing, and executing company events and celebrations.
7. Travel & Logistics Assistance
- Travel Bookings: Support the team and visiting guests by coordinating train ticket reservations, hotel accommodations, and local transport.
Job Location : Sachin, Surat, Gujarat (NH 53)
Pay: ₹15,000.00 - ₹18,000.00 per month
Work Location: In person
