*Job Title:* Personal Secretary
*Job Description:*
We are looking for a highly organized and proactive Personal Secretary to provide comprehensive management and administrative support to the Director. The role is focused on optimizing the Director’s time, streamlining daily operations, coordinating internal teams, and ensuring seamless communication across all levels of the organization.
*Key Responsibilities:*
- *Executive & Administrative Management:*
Act as the central point of coordination for the Director’s daily activities. Monitor emails, prioritize correspondence, maintain records, prepare meeting agendas and minutes, and manage the Director’s schedule to maximize productivity.
- *Calendar & Travel Management:*
Schedule and organize meetings, appointments, and events. Arrange detailed travel plans, including itineraries, accommodation, and logistics, both within Jaipur and outstation.
- *Team Coordination & Operations Support:*
Assist in overseeing day-to-day operations by coordinating with small teams and departments. Follow up on task progress, ensure deadlines are met, and help maintain a smooth workflow across the office.
- *Stakeholder Communication:*
Handle professional correspondence with internal teams and external stakeholders, maintaining strong, courteous relationships. Act as a liaison between the Director and various departments, authorities, and business contacts.
- *Meeting & Project Follow-up:*
Track action items from meetings, ensure timely follow-through on decisions, and provide status updates. Support the Director in preparing presentations, reports, and general documentation as needed.
*Qualifications:*
- Bachelor’s degree in any discipline (Business Administration or Management-related fields preferred)
- Excellent communication, organizational, and multitasking abilities
- Strong problem-solving skills and a proactive mindset
- Ability to manage time effectively and work with minimal supervision
- Prior experience in an executive assistant, secretarial, or administrative management role is an advantage
- Proficiency in MS Office and general office management tools
*Job Details:*
- Job Type: Full-time, Permanent
- Location: Jaipur, Rajasthan (In-person)
Pay: ₹25,000.00 - ₹40,000.00 per month
Work Location: In person
