Admin & Purchase Executive
Company: S S Offshore Pvt. Ltd.
Department: Administration & Procurement
Location: Mumbai
Employment Type: Full-Time
Experience Required: Minimum 3–5 Years
Qualification: Bachelor's Degree in Business Administration, Commerce, Supply Chain Management, Marine Engineering, or equivalent.
Preferred Background
- Minimum 3–5 years of experience in Administration and Procurement, preferably in the offshore, shipping, or marine industry.
- Experience in vendor management, office administration, and manual procurement processes.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Strong organizational, communication, and negotiation skills.
Key Responsibilities
Administration
- Manage the day-to-day administrative operations of the office.
- Serve as the first point of contact by welcoming visitors, clients, and guests in a professional manner.
- Answer, screen, and direct incoming telephone calls and emails to the appropriate departments.
- Coordinate office maintenance, housekeeping, security, and utility services.
- Maintain office records, files, registers, and administrative documentation.
- Arrange travel, accommodation, transportation, and logistics for employees and visitors.
- Coordinate courier services, dispatches, and document management.
- Maintain inventory of office stationery, consumables, and office equipment.
- Liaise with service providers, and external agencies for administrative matters.
- Coordinate employee attendance, access control, office assets, and general office facilities.
- Support management with onboarding logistics, and employee administration.
- Ensure compliance with Company administrative policies and procedures.
Procurement
- Receive and process purchase requisitions from vessels and shore departments.
- Obtain quotations from approved vendors and prepare comparative statements.
- Negotiate prices, delivery schedules, and commercial terms with suppliers.
- Prepare and issue Purchase Orders using the Company's manual purchase system.
- Follow up with suppliers to ensure timely delivery of materials and services.
- Coordinate procurement of office supplies, vessel stores, technical spares, consumables, and service requirements.
- Maintain purchase records, vendor files, quotation records, and purchase order registers.
- Develop and maintain relationships with suppliers and service providers.
- Source new vendors and evaluate supplier performance.
- Verify supplier invoices and supporting documents before forwarding them to the Accounts Department.
- Monitor pending purchase orders and ensure timely closure of procurement activities.
- Perform any other administration or procurement-related duties assigned by the Management.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
