Executive Secretary / Executive Assistant to Director
We are looking for a highly proactive and business-oriented Executive Secretary who will function as a strategic partner, in addition to providing high-level executive support. The role requires strong involvement in business planning, strategy execution, MIS analysis, and leadership coordination, ensuring seamless decision-making and organizational effectiveness.
Location Preference
- Candidates based in Chennai or South India preferred
- Must be conversant in Tamil, Hindi, and English
Key Responsibilities
1. Strategic & Business Support (Core Focus)
- Work closely with the Director on strategic initiatives, business planning, and decision-making
- Prepare and analyze MIS reports, dashboards, and performance metrics
- Support quarterly/annual business planning, budgeting, and target tracking
- Assist in strategy formulation, execution tracking, and follow-ups
- Prepare business presentations, leadership decks, and board-level reports
- Conduct data analysis and summarize insights for decision-making
2. Leadership Coordination & Execution
- Act as a key liaison between HODs and senior management teams
- Drive execution of strategic initiatives across departments
- Track action points from leadership meetings and ensure timely closure
- Coordinate cross-functional projects and ensure alignment with business goals
- Support organizational reviews and performance discussions
3. Executive & Operational Support
- Manage calendar with priority alignment based on business goals
- Organize and coordinate board meetings, strategy reviews, and leadership discussions
- Handle travel planning, scheduling, and executive logistics
- Screen communication and manage high-level correspondence
4. Governance, Reporting & Documentation
- Prepare board notes, MoMs, and governance documentation
- Maintain confidential records and strategic documents
- Ensure proper tracking of key business decisions and outcomes
- Support policy coordination and compliance-related documentation
5. Stakeholder Management
- Interface with internal leadership teams and external stakeholders
- Ensure timely communication and follow-ups on critical business matters
- Represent the Director’s office in coordination and communication workflows
Experience
- 6–12 years of experience as Executive Assistant / Executive Secretary to CXOs
- Strong exposure to strategy, MIS, business reviews, or corporate planning
- Experience in NBFC / BFSI / corporate environment preferred
Qualification
- Graduate / Postgraduate
- MBA or exposure to business strategy is an added advantage
Skills
- Strong analytical and strategic thinking ability
- Expertise in MIS, dashboards, and data interpretation
- Advanced proficiency in Excel, PowerPoint, and reporting tools
- Excellent communication and stakeholder management skills
- High level of confidentiality, maturity, and ownership
- Flexibility to handle dynamic schedules and business demands
Application Details
Kindly share your updated CV to: [email protected]
Pay: ₹600,000.00 - ₹900,000.00 per year
Benefits:
- Flexible schedule
- Health insurance
- Leave encashment
- Life insurance
- Provident Fund
Work Location: In person
