Documentation Executive
Location: Pune, Maharashtra
Experience: 2–5 Years
Qualification: Bachelor's Degree (Commerce, Business Administration, Engineering, or related field)
Employment Type: Full-Time
About the Role
We are looking for a detail-oriented Documentation Executive to join our team. The ideal candidate will be responsible for preparing and managing technical, project, commercial, and export documentation while ensuring accurate ERP updates and document control throughout the project lifecycle.
Key Responsibilities
- Prepare and maintain Operation & Maintenance (O&M) Manuals, Installation Manuals, User Manuals, Technical Files, and project documentation.
- Create and maintain Bills of Materials (BOMs), Item Masters, and engineering documentation in the ERP system.
- Prepare commercial documents such as quotations, proforma invoices, commercial invoices, packing lists, dispatch documents, and project handover documents.
- Coordinate with Design, Projects, Production, Procurement, Quality, and Dispatch teams to gather and compile project documentation.
- Maintain document revision history, document registers, and version control.
- Prepare and manage export documentation, including shipping documents and statutory documents where applicable.
- Ensure all documentation complies with customer requirements, company standards, and project timelines.
- Support project execution by ensuring timely submission of all required documents.
- Maintain accurate records and archives of all project and customer documentation.
Required Skills & Experience
- Bachelor's Degree in Commerce, Business Administration, Engineering, or a related discipline.
- 2–5 years of experience in Engineering Documentation, Project Documentation, Technical Documentation, Export Documentation, or Project Coordination.
- Experience in preparing O&M Manuals, Technical Manuals, Installation Manuals, and engineering documentation.
- Hands-on experience with ERP systems, including BOM creation, Item Master management, and document control.
- Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
- Strong attention to detail, documentation skills, and organizational abilities.
- Good communication and coordination skills.
- Ability to manage multiple tasks and meet project deadlines.
Why Join Us?
- Opportunity to work with a leading manufacturer of industrial machinery and engineering solutions.
- Exposure to end-to-end project documentation for domestic and international customers.
- Collaborative work environment with opportunities for learning and career growth.
- Work closely with cross-functional engineering and project teams.
Apply Now
If you have experience in technical documentation, ERP documentation, manual preparation, and document control, we'd love to hear from you.
Location: Pune
Experience: 2–5 Years
Notice Period: Immediate to 30 Days preferred
Pay: ₹300,000.00 - ₹600,000.00 per year
Work Location: In person
