A. Sales & Revenue
- Generate and issue sales invoices daily in Zoho Books
- Track client-wise outstanding and follow up on receivables weekly
- Maintain and reconcile sundry debtor ledgers quarterly
- Record export invoices with correct LUT/IGST treatment; maintain FIRC records for foreign remittances
- Record advance receipts and adjust against milestone invoices
B. Purchases & Expenses
- Verify all vendor bills and service invoices for correctness daily
- Match Scrutinise purchase orders against vendor invoices before booking
- Book and post all purchases and expenses under correct ledger heads in Zoho Books. At the time booking of Invoice, ensure TDS and GST accounted properly.
- Process credit and debit notes as and when required
C. Bank & Cash Management
- Post all bank entries daily in Zoho Books
- Generate payment advice for vendor payments and process bank payments weekly
- Reconcile all bank accounts daily
- Calculate and record forex gain/loss on foreign currency transactions
- Maintain PDC cheque register in Excel
D. Payroll Processing
- Process monthly salary calculations and verify accuracy at month-end
- Execute salary payments and post payroll entries in Zoho Books / Zoho Payroll
- Calculate and deduct PF, ESIC, PT, MLWF,NPS and coordinate these payments with PF consultant that it will be getting paid on or before due dates
- Maintain employee advance ledger; verify and settle advances monthly
E. GST Compliance (In-house)
- File GSTR-1 (Outward Supply) by the 10th of each month
- File GSTR-3B and make GST payment by the 20th of each month
- Reconcile GSTR-2B with purchase register monthly
- Maintain LUT and ensure export compliance throughout the year
- Prepare GSTR-9 Annual Return data; coordinate with CA for GSTR-9C signing only
F. TDS Compliance (In-house)
- Deduct TDS on all applicable payments daily; Deposit TDS by the 7th of each month which was deducted for the previous month
- File quarterly TDS returns (26Q, 24Q) by the 15th of the following month
- Issue TDS certificates (Form 16/16A) to vendors and directors quarterly
- Collect TDS certificates from parties who have deducted TDS on Optellix receivables
- Prepare ITR data for the company and for 3 directors; coordinate with CA for filing
G. Advance Tax & Other Direct Tax
- Calculate and pay advance tax quarterly (15 Jun, 15 Sep, 15 Dec, 15 Mar)
- Maintain the Tax Reserve account under Profit First; ensure adequate balance before each advance tax due date
- Prepare and collate documents for Income Tax Return; liaise with CA for filing
H. Profit First System (Critical Responsibility)
Optellix operates on the Profit First cash management methodology. The Accounts Executive is the custodian of this system.
- Maintain 5 dedicated bank accounts: Income, Profit, Owner's Compensation, Tax Reserve, and Operating Expenses
- On the 10th and 25th of every month: calculate allocation percentages and transfer funds from Income account to Profit, Owner's Comp, Tax, and OpEx accounts per agreed TAPs (Target Allocation Percentages)
- Maintain the Profit First allocation tracker in Excel/Zoho; record CAPs (Current Allocation Percentages) each cycle
- Prepare and present Profit First dashboard to CFO and directors monthly — showing income received, allocations made, and running balances in each account
- Flag any shortfalls in OpEx account proactively before bill payment cycles
- Coordinate quarterly profit distributions from the Profit account per director instructions
- Reconcile Tax Reserve account balance against estimated GST, TDS, and advance tax obligations each quarter
- Support CFO in adjusting TAPs as revenue grows — typically reviewed every 6 months
I. MIS & Reporting
- Finalise Trial Balance for the previous month by 7th of next month
- Prepare monthly P&L, Balance Sheet, and Cash Flow statement for CFO review on or before 9th every month for the previous month and share and discuss the same with CFO
- Provide project-wise revenue and cost breakdowns for management decision-making
- Finalize annual Balance Sheet in coordination with CA; file with ROC by due dates
- Assist statutory auditors during audit period
- Liaise with banks for account operations, limit queries, and documentation
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
