Job Summary:
To manage end-to-end logistics operations, transportation coordination, local procurement activities, vendor management, compliance tracking, documentation, and reporting to ensure smooth business operations, cost efficiency, and timely material movement.
1. Logistics Operations Management
Monitor daily inward truck arrivals and LR receipt tracking.
Coordinate with transport vendors regarding ETA, vehicle details, and driver information.
Verify vehicle documents including RC, Insurance, Fitness Certificate, Pollution Certificate, and Route Permits.
Allocate unloading and loading slots in coordination with RM Stores and FG Stores teams.
Generate and manage outward LRs and dispatch documentation.
Communicate shipment ETAs to customers.
Collect and maintain Proof of Delivery (POD) records.
Coordinate return material logistics and replacement shipments.
Manage emergency dispatches and alternate transportation arrangements during breakdowns or delays.
2. Transportation & Freight Management
Verify inward and outward freight rates against approved rates.
Negotiate freight rates route-wise.
Select and onboard transport vendors.
Maintain route-wise vendor databases and backup vendors.
Monitor transport vendor performance based on delivery timelines, damages, and customer feedback.
Coordinate transport bill verification and submission to Accounts.
3. Vendor Management
Handle vendor onboarding, including KYC, GST, bank details, and agreement documentation.
Maintain vendor master database.
Conduct vendor performance evaluations.
Track contract renewals and vendor agreements.
Resolve vendor disputes and escalations.
Coordinate vendor payments with Accounts as per payment cycles.
4. Local Procurement Management
Collect daily purchase requisitions from departments.
Source and select suitable vendors for local purchases.
Verify market rates against approved pricing.
Generate Purchase Orders in ERP.
Coordinate quality checks and GRN processing.
Verify bills, GST compliance, and documentation.
Process approval workflows for purchases exceeding approved limits.
5. Construction & Project Procurement Support
Coordinate with civil contractors and suppliers.
Arrange construction materials as required.
Monitor workmanship and maintain project documentation.
Verify construction-related bills and compliance requirements.
Ensure site safety compliance when applicable.
6. Compliance & Documentation
Track renewals of vehicle insurance, permits, fitness certificates, and pollution certificates.
Verify E-Way Bills for all dispatches.
Ensure transport and RTO compliance for company-owned and external vehicles.
Maintain logistics, procurement, contracts, PODs, bills, and related documents in Bitrix Drive.
7. Financial Coordination
Verify transport, procurement, and construction invoices.
Coordinate bill submissions to Accounts.
Support petty cash reconciliation activities.
Coordinate vendor payment status communication.
8. Reporting & MIS
Prepare daily operational updates for management review.
Maintain logistics-related ERP entries.
Generate weekly and monthly MIS reports, including:
Logistics performance reports
Freight cost analysis
Vendor performance scorecards
Procurement spend analysis
Cost versus budget reports
Standard Form utilization reports
9. Scrap Management
Track scrap inventory accumulation.
Coordinate scrap sales with approved dealers.
Verify weight bridge records.
Coordinate revenue documentation and handover to Accounts.
Required Skills
Logistics Coordination
Procurement & Vendor Management
Freight Negotiation
ERP Systems (Focus ERP preferred)
Documentation & Compliance Management
MS Excel & MIS Reporting
Contract Administration
Communication & Negotiation Skills
Problem Solving & Vendor Coordination
Preferred Qualifications
Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Commerce, or related field.
2–5 years of experience in Logistics, Procurement, Supply Chain, or Operations Management.
Key Performance Indicators (KPIs)
On-Time Dispatch & Delivery Percentage
Freight Cost Optimization
Vendor Performance Ratings
Procurement Cost Savings
Compliance Adherence
POD Collection Timeliness
Documentation Accuracy
Customer Service & Issue Resolution
Pay: ₹16,000.00 - ₹23,000.00 per month
Benefits:
Work Location: In person
