About the Role
We are looking for a responsible, organized and detail-oriented Purchase Assistant to support our Purchase Department in day-to-day procurement activities.
The candidate will be responsible for coordinating with suppliers, obtaining quotations, preparing purchase comparisons, creating purchase orders, tracking deliveries and maintaining purchase records.
The ideal candidate should have good communication skills, strong follow-up ability and basic knowledge of Excel and purchase processes.
Key ResponsibilitiesPurchase & Procurement
- Receive and process purchase requirements from different departments.
- Obtain quotations from existing and new suppliers.
- Prepare quotation comparison statements for management approval.
- Negotiate basic pricing, delivery schedules and payment terms with suppliers.
- Prepare and release Purchase Orders after approval.
- Maintain proper records of Purchase Orders, quotations and supplier documents.
- Follow up with suppliers for order confirmation and timely delivery.
- Track pending Purchase Orders and update the status regularly.
- Coordinate with Stores regarding material receipt and shortages.
- Coordinate with Accounts regarding supplier invoices and payment-related queries.
- Follow up with suppliers regarding delayed, short-supplied or rejected material.
- Maintain supplier database and purchase price records.
- Assist in identifying new suppliers and alternative sources.
- Support the Purchase Manager/MD in procurement-related activities and reports.
Daily Coordination
- Maintain a daily purchase follow-up report.
- Ensure urgent and critical purchase requirements are followed up on priority.
- Coordinate with Production, Stores, Quality, Accounts and other departments.
- Escalate delays, price increases or supplier issues to the Purchase Manager.
- Ensure all purchase-related documentation is complete and properly maintained.
Required Skills
- Good communication and follow-up skills.
- Good working knowledge of MS Excel and MS Word.
- Basic understanding of purchase and procurement processes.
- Good numerical and analytical ability.
- Ability to compare quotations and identify price differences.
- Good email drafting skills.
- Organized and detail-oriented.
- Ability to handle multiple tasks simultaneously.
- Professional and polite communication with suppliers.
- Knowledge of Tally, Odoo or other ERP software will be an advantage.
Candidate Profile
The ideal candidate should be:
- Smart, presentable and professional.
- Proactive rather than waiting for instructions.
- Good at following up with vendors.
- Comfortable communicating with suppliers over phone and email.
- Responsible for maintaining accurate purchase records.
- Able to work under deadlines.
- Willing to learn and take additional responsibility.
- Comfortable working in a manufacturing environment.
Qualification
Graduate in any discipline.
B.Com, BBA, Diploma in Supply Chain/Procurement or similar qualifications will be preferred.
Experience
1–3 years of experience in Purchase, Procurement, Vendor Coordination or Administration.
Freshers with excellent communication skills and strong Excel knowledge may also be considered.
Key Performance Areas
- Timely processing of purchase requirements.
- Timely follow-up and closure of Purchase Orders.
- Accurate purchase documentation.
- Vendor response and delivery coordination.
- Maintaining updated purchase records.
- Supporting the Purchase Manager in achieving cost, quality and delivery objectives.
Salary
₹25,000 – ₹30,000 per month, depending on experience and suitability.
Location: Faridabad, Haryana
Working Hours: Full-time
Why Join Us?
- Opportunity to work in an established engineering/manufacturing company.
- Practical exposure to procurement and vendor management.
- Opportunity to learn ERP-based purchasing processes.
- Career growth based on performance.
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
