Job Summary
We are looking for an experienced Facility Senior Administrator who can independently manage administrative and facility operations across three locations, ensure smooth day-to-day functioning, coordinate with vendors and internal teams, and provide accurate periodic reports to management.
Key Responsibilities
Facility & Administration
- Manage overall facility and administrative operations across 3 locations.
- Ensure offices are maintained in a clean, safe, secure and professional manner.
- Monitor housekeeping, security, maintenance, pantry, transportation and other facility services.
- Conduct regular visits to all locations and identify operational requirements.
- Coordinate repairs, maintenance and breakdown-related activities.
Vendor & Service Management
- Manage and coordinate with facility vendors and service providers.
- Monitor vendor performance, service quality, agreements and renewals.
- Verify vendor bills, quotations and supporting documents before submitting for approval.
- Negotiate with vendors wherever required to ensure cost-effective services.
Compliance & Safety
- Ensure basic statutory, safety and facility-related compliances are maintained.
- Monitor fire safety equipment, AMC schedules, electrical and other essential safety requirements.
- Maintain facility-related records, licenses, agreements and certificates.
Management Reporting
- Prepare and submit daily/weekly/monthly facility reports to management.
- Provide location-wise reports on expenses, maintenance, vendor activities, incidents and pending requirements.
- Track facility budgets and highlight cost overruns or major expenses.
- Escalate critical issues and provide timely updates with proposed solutions.
Team & Stakeholder Coordination
- Coordinate with employees, HR, IT, Finance, Security, Housekeeping and other departments.
- Supervise facility support staff and ensure proper allocation of responsibilities.
- Handle employee facility-related concerns and resolve them within defined timelines.
Required Skills
- Strong facility and administration management experience.
- Experience managing multiple locations independently.
- Excellent vendor management and negotiation skills.
- Strong Excel and MIS/reporting skills.
- Good communication and interpersonal skills.
- Ability to prepare management reports and present operational updates.
- Strong problem-solving and coordination skills.
- Ability to manage multiple priorities and work independently.
Preferred Qualifications
- Graduate degree in any discipline.
- 5–8 years of relevant experience in Facility / Administration Management.
- Experience in corporate offices, healthcare, IT/BPO or similar multi-location environments will be an advantage.
Key Performance Indicators (KPIs)
- Smooth functioning of all 3 locations.
- Timely closure of facility issues.
- Vendor performance and cost control.
- Compliance and safety adherence.
- Accuracy and timeliness of management reports.
- Employee satisfaction with facility services.
Department: Administration / Facilities
Experience: 5–8 Years
Location: Chennai – Multiple Locations
6 Days Working Culture (Mon - Sat)
Pay: ₹350,000.00 - ₹600,000.00 per year
Benefits:
- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund
Work Location: In person
