Key Roles & Responsibilities1. Procurement Planning
- Prepare annual, quarterly, monthly, and weekly procurement plans.
- Develop procurement strategies based on project schedules.
- Forecast material requirements in coordination with Planning and Production departments.
- Ensure uninterrupted availability of materials for factory and project sites.
- Prepare procurement budgets.
2. Vendor Development & Management
- Identify, evaluate, and develop new suppliers.
- Maintain an approved vendor list.
- Conduct vendor audits and supplier performance evaluations.
- Negotiate long-term rate contracts.
- Build strategic relationships with key suppliers.
- Ensure multiple vendors are available for critical materials.
3. Material Procurement
Procure all major materials required by EMS Infra Projects LLP including:
Structural Steel
- ISMB
- ISMC
- Angles
- Channels
- Beams
- Plates
- Flats
- Pipes
- Hollow Sections
- Chequered Plates
Fabrication Consumables
- Welding Electrodes
- MIG Wire
- Flux
- CO₂ Gas
- Oxygen Cylinders
- LPG Cylinders
- Grinding Wheels
- Cutting Wheels
- Drill Bits
Fasteners
- High Tensile Bolts
- Nuts
- Washers
- Anchor Bolts
- Foundation Bolts
Paint & Surface Treatment
- Primer
- Epoxy Paint
- PU Paint
- Thinner
- Zinc Rich Primer
Machinery & Equipment
- Welding Machines
- Gas Cutting Machines
- CNC Consumables
- Compressor Parts
- Hoists
- Cranes
- Machine Spares
Electrical Items
- Cables
- MCC Panels
- Switchgear
- Lighting
- Earthing Materials
Safety Materials
- PPE Kits
- Helmets
- Safety Shoes
- Harnesses
- Gloves
- Fire Safety Equipment
Civil & Infrastructure Materials
- Cement
- Aggregates
- Reinforcement Steel
- Grouting Material
- Chemicals
Office & General Purchases
- Stationery
- Computers
- Printers
- Furniture
- Housekeeping Materials
4. Cost Control
- Achieve annual procurement savings.
- Compare quotations from multiple vendors.
- Negotiate best commercial terms.
- Reduce procurement costs without compromising quality.
- Monitor market price fluctuations.
- Develop alternate sourcing strategies.
5. Tender & Quotation Management
- Invite quotations from approved vendors.
- Conduct comparative statement analysis.
- Recommend vendors based on quality, price, delivery, and service.
- Prepare purchase recommendations for management approval.
6. Purchase Order Management
- Prepare and issue Purchase Orders (POs).
- Ensure all POs contain complete technical and commercial terms.
- Track pending POs until delivery.
- Amend POs when required.
- Monitor delivery commitments.
7. Inventory Coordination
- Coordinate with Stores for stock verification.
- Maintain minimum, maximum, and reorder levels.
- Reduce excess inventory.
- Avoid stock shortages.
- Ensure FIFO/FEFO practices where applicable.
8. Logistics Coordination
- Arrange transportation of materials.
- Coordinate dispatch schedules.
- Track shipments.
- Resolve transportation delays.
- Monitor freight costs.
9. Project Procurement
- Coordinate with Project Managers regarding site material requirements.
- Ensure project-wise procurement.
- Monitor project procurement budgets.
- Expedite urgent purchases.
10. Contract Management
- Draft procurement contracts.
- Review commercial terms.
- Monitor contract compliance.
- Manage AMC contracts.
- Renew annual purchase agreements.
11. Quality Assurance
- Coordinate with QA/QC for material inspections.
- Ensure purchased materials comply with IS, RDSO, customer, and project specifications.
- Reject non-conforming materials.
- Process supplier quality claims.
12. Finance Coordination
- Verify supplier invoices.
- Coordinate payment schedules.
- Monitor supplier outstanding balances.
- Resolve billing discrepancies.
- Ensure GST compliance.
13. Compliance
- Follow company procurement policies.
- Ensure statutory compliance.
- Maintain audit-ready procurement documentation.
- Support ISO 9001, ISO 14001, ISO 45001, and customer audits.
- Ensure ethical procurement practices.
14. Team Leadership
- Lead Purchase Executives and Buyers.
- Allocate procurement responsibilities.
- Review daily work.
- Conduct performance reviews.
- Train procurement staff.
15. Management Reporting
Prepare reports including:
- Daily Purchase Report
- Weekly Procurement Status
- Monthly Purchase MIS
- Cost Saving Report
- Vendor Performance Report
- Open Purchase Order Report
- Material Delay Report
- Inventory Status Report
- Purchase Budget vs Actual Report
- Procurement KPI Dashboard
Key Performance Indicators (KPIs)
- On-time material procurement: ≥95%
- Annual procurement cost savings
- Vendor delivery performance
- Purchase order cycle time
- Supplier quality acceptance rate
- Inventory turnover improvement
- Emergency purchase reduction
- Purchase budget adherence
- Procurement documentation accuracy
- Vendor development initiatives completed
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
