Title :- Executive Assistant to CEO
Experience :- 1 to 2 Years Experience
Location :- Bund Garden Rd Sangamvadi, Pune.
Job Description :-
- Management Follow-Up & Accountability Tracking
– Track action items and deliverables assigned to management team, branch managers, and other team leads.
– Maintain a live follow-up tracker; proactively chase pending items and flag delays or non-compliance to the Co-Founder before they become problems.
– Prepare a short daily/weekly status summary of open items across the management team.
- Calendar & Time Management
– Own the Co-Founder's calendar end-to-end — scheduling, prioritising, and resolving conflicts across the Tuesday management meeting, strategy sessions, external partner meetings (e.g. university visits), and personal commitments.
– Build in buffer and focus time in line with the Co-Founder's weekly rhythm (ops-focused early week, strategy/growth-focused midweek).
– Send timely reminders and ensure the Co-Founder is briefed with context ahead of every meeting.
- Minutes of Meetings (MOMs)
– Attend key meetings (management reviews, partner discussions, strategy sessions) and prepare clear, action-oriented MOMs within 24 hours.
– Ensure every MOM has owners and deadlines against action items, and feed these into the follow-up tracker.
– Manage day-to-day admin for the Pune head office — vendor coordination, supplies, courier/documentation, facility upkeep, and coordination with other branch offices as needed.
– Track and record day-to-day office expenses, maintain petty cash records, and reconcile receipts.
– Prepare simple monthly expense summaries for the Co-Founder's review and liaise with the accounts team for larger reconciliations.
- Personal & Household Task Management
– Handle personal travel bookings (flights, hotels) for the Co-Founder and family.
– Manage timely insurance premium payments and renewals.
– Support with personal banking tasks (payments, documentation follow-ups, coordination with bank relationship managers).
– Handle other ad-hoc personal errands and appointments with discretion and reliability.
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
- Commuter assistance
- Flexible schedule
- Food provided
- Health insurance
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
Application Question(s):
- How many years of Experience do you have as Executive Assistant?
- What is your current CTC?
- Are you comfortable with Bund Garden Rd Sangamvadi Pune location?
- How soon you can join?
Work Location: In person
