Job Description – Purchase Manager (Food & Beverage)
Department: Food & Beverage (F&B)
Location: Hospital
Reporting To: Head – Operations / General Manager
Position Summary
The Purchase Manager – F&B will be responsible for managing the end-to-end procurement of food, beverages, kitchen consumables, and related supplies for the hospital's Food & Beverage department. The role requires an experienced procurement professional from the Hotel/Hospitality Industry who can ensure timely purchasing, maintain quality standards, negotiate competitive pricing, and optimize inventory while complying with food safety and hospital quality standards.
Key Responsibilities
- Manage the procurement of all food, beverage, bakery, dairy, meat, seafood, fruits, vegetables, groceries, and kitchen consumables.
- Identify, evaluate, and onboard reliable vendors while maintaining strong supplier relationships.
- Negotiate pricing, payment terms, contracts, and annual rate agreements to achieve cost savings.
- Ensure uninterrupted supply of materials without compromising quality or service levels.
- Monitor market trends, seasonal price fluctuations, and identify alternative sourcing opportunities.
- Coordinate with the Executive Chef, Dietetics Team, Kitchen, Stores, and Finance departments for procurement planning.
- Review purchase requisitions and issue Purchase Orders (POs) as per approved procurement policies.
- Ensure all purchased items meet food safety, hygiene, and quality standards.
- Monitor inventory levels and coordinate with the stores team to avoid stock-outs or overstocking.
- Conduct vendor performance evaluations and periodic price benchmarking.
- Verify invoices, purchase documentation, and ensure timely processing of vendor payments.
- Maintain procurement records, contracts, quotations, and audit documentation.
- Ensure compliance with hospital procurement policies, statutory requirements, and quality standards.
- Lead cost optimization initiatives without compromising product quality.
Required Qualifications
- Bachelor's Degree in Hotel Management, Hospitality Management, Commerce, Business Administration, or a related field.
- Additional certification in Supply Chain or Procurement is an added advantage.
Experience
- Minimum 8–12 years of experience in F&B purchasing.
- Mandatory experience in the Hotel/Hospitality Industry.
- Experience in luxury hotels, star hotels, resorts, or large hospitality establishments will be preferred.
- Exposure to hospital F&B procurement will be an added advantage.
Required Skills
- Strong negotiation and vendor management skills.
- Thorough knowledge of food products, kitchen consumables, and hospitality procurement.
- Excellent analytical and cost-control abilities.
- Strong understanding of inventory management principles.
- Working knowledge of ERP/Procurement software and Microsoft Excel.
- Excellent communication and interpersonal skills.
- Ability to work under pressure and manage multiple priorities.
Key Competencies
- Procurement Planning
- Strategic Sourcing
- Vendor Development
- Cost Optimization
- Inventory Control
- Contract Negotiation
- Quality Assurance
- Team Collaboration
- Problem Solving
- Attention to Detail
Preferred Industry
- Five-Star Hotels
- Luxury Hotels
- Resorts
- Large Hospitality Chains
- Premium Catering Services
Key Performance Indicators (KPIs)
- Procurement cost savings achieved.
- On-time purchase order fulfillment.
- Vendor performance and service levels.
- Inventory accuracy and stock availability.
- Reduction in wastage and expired inventory.
- Compliance with procurement policies and audit requirements.
- Timely procurement for daily kitchen operations.
Pay: ₹16,881.46 - ₹70,000.00 per month
Work Location: In person
