We are seeking a proactive and organized Admin Executive to manage day-to-day administrative operations, ensure smooth office functioning, coordinate with internal teams and vendors, and support management with administrative tasks. The ideal candidate should have strong organizational, communication, and problem-solving skills.
Key ResponsibilitiesAdministrative Operations
- Manage daily office administration activities.
- Maintain office records, files, and documentation.
- Ensure smooth functioning of office facilities and infrastructure.
- Handle incoming and outgoing correspondence, emails, and courier services.
- Prepare reports, presentations, and administrative documents.
Office Management
- Monitor office supplies and place orders when required.
- Coordinate maintenance of office equipment and facilities.
- Manage housekeeping, security, and other support services.
- Ensure office cleanliness and workplace standards are maintained.
Vendor & Facility Coordination
- Liaise with vendors, service providers, and contractors.
- Negotiate and manage vendor agreements where required.
- Track vendor payments and service schedules.
- Ensure timely resolution of facility-related issues.
Employee Support
- Coordinate employee onboarding logistics.
- Manage attendance records and employee administrative requirements.
- Support HR and management with administrative activities.
- Organize meetings, conferences, and company events.
Documentation & Compliance
- Maintain company records and confidential documents.
- Ensure administrative compliance with company policies.
- Keep records updated and accessible for audits and management review.
Coordination & Communication
- Coordinate with various departments for operational requirements.
- Schedule meetings and maintain calendars for management.
- Prepare meeting agendas and minutes when required.
Required Skills
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Vendor management and coordination skills.
- Documentation and record-keeping expertise.
- Time management and attention to detail.
- Ability to work independently and as part of a team.
Preferred Qualifications
- BBA or MBA from a recognized institution.
- Minimum 2 years of experience in Administration or Office Management.
- Experience handling office operations and vendor coordination.
- Knowledge of basic HR and procurement processes is an advantage.
What We Offer
- Competitive salary.
- Professional growth opportunities.
- Supportive work environment.
- Performance-based incentives (if applicable).
Pay: ₹20,000.00 - ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Internet reimbursement
Education:
Experience:
- Admin: 2 years (Preferred)
Work Location: In person
