Job Summary:
We are seeking a proactive and detail-oriented Admin In-Charge to manage day-to-day office operations along with core HR responsibilities. The candidate will ensure smooth administrative functioning, effective coordination with vendors and staff, and support in recruitment and employee management.
Key Responsibilities:
Administrative Responsibilities:
- Oversee and manage day-to-day office operations for smooth functioning.
- Coordinate with vendors for office equipment maintenance, servicing, and repairs.
- Maintain and organize filing systems (both physical and digital records).
- Ensure the office is clean, organized, and presentable at all times.
- Handle incoming and outgoing calls, emails, couriers, and packages.
- Manage deliveries and dispatches, coordinating with transport companies.
- Arrange and book vehicles for dispatch of goods.
- Call clients for delivery coordination, dispatch updates, feedback, and payment follow-ups.
- Ensure timely opening and closing of the office daily.
- Provide general administrative support to staff and management.
- Assist in the preparation of reports, documents, and MIS.
- Schedule and coordinate meetings, appointments, and travel arrangements.
HR Responsibilities:
- Handle and support the end-to-end recruitment process.
- Source candidates through job portals, references, and advertisements.
- Ensure timely follow-ups with candidates and interview coordination.
- Manage employee onboarding and documentation.
- Maintain attendance, leave records, and employee databases.
- Act as a point of contact for employee coordination and queries.
- Support implementation of HR policies and processes.
Skills & Requirements:
- Strong organizational and multitasking skills.
- Good communication and interpersonal abilities.
- Experience in vendor coordination and office administration.
- Basic understanding of HR processes and recruitment.
- Proficiency in MS Office (Excel, Word, Email).
- Ability to handle logistics, dispatch coordination, and client communication.
Experience:
- 2–5 years of experience in Administration / HR / Office Management roles.
Key Traits:
- Responsible and disciplined
- Detail-oriented
- Strong follow-up skills
- Ability to handle multiple responsibilities efficiently
Pay: ₹20,000.00 - ₹25,000.00 per month
Experience:
- Office management: 1 year (Required)
Language:
- English (Required)
- Hindi (Preferred)
- Kannada (Preferred)
Work Location: In person
