Position Overview
The Admin Manager will be responsible for overseeing the day-to-day administrative, operational, and accounting activities of the clinic/network. The role requires strong organizational, leadership, coordination, and problem-solving skills to ensure smooth functioning of all clinic operations while maintaining compliance with company policies and procedures.
Preference: Males Only
Key Responsibilities
1. Administrative Management
Supervise and manage daily administrative activities across clinics.
Ensure proper implementation of company policies, SOPs, and operational guidelines.
Monitor attendance, leave records, staff discipline, and administrative compliance.
Maintain office records, documentation, agreements, licenses, and other official documents.
Coordinate with various departments for smooth workflow and communication.
2. Operations Management
Ensure efficient day-to-day clinic operations and patient service delivery.
Monitor clinic performance and identify operational gaps.
Coordinate with doctors, reception teams, and support staff for seamless functioning.
Ensure availability of required resources, inventory, and clinic supplies.
Resolve operational issues and escalate critical matters to management.
Conduct regular audits of clinic processes and service standards.
3. Accounts & Financial Coordination
Verify daily collections, cash handling, and deposit records.
Monitor clinic expenses and ensure proper documentation of bills and vouchers.
Coordinate with the accounts department regarding payments, reimbursements, and vendor settlements.
Maintain financial records and prepare periodic reports for management review.
Ensure compliance with financial policies and internal controls.
Assist in budget planning and expense monitoring.
4. Vendor & Asset Management
Manage vendor relationships and service agreements.
Negotiate quotations and procure clinic supplies as per requirements.
Track and maintain company assets, equipment, and infrastructure.
Coordinate maintenance and repair activities for clinics and offices.
5. Team Management
Lead and supervise administrative and support staff.
Conduct regular performance reviews and provide guidance.
Ensure staff adherence to company policies and operational standards.
Coordinate training and onboarding activities for new employees.
6. Reporting & Compliance
Prepare daily, weekly, and monthly operational reports.
Monitor key performance indicators (KPIs) related to administration and operations.
Ensure compliance with statutory, legal, and organizational requirements.
Support management in strategic planning and process improvement initiatives.
Required Qualifications
Graduate/Postgraduate in Business Administration, Commerce, Management, or related field.
Minimum 3–5 years of experience in Administration, Operations, or Clinic/Hospital Management.
Strong knowledge of accounts handling, office administration, and operational management.
Proficiency in MS Office, Google Workspace, and reporting tools.
Key Skills
Leadership & Team Management
Operations Management
Accounts & Financial Coordination
Problem Solving & Decision Making
Vendor Management
Communication & Coordination
Time Management
Documentation & Compliance
Analytical & Reporting Skills
Performance Indicators (KPIs)
Smooth daily clinic operations.
Accuracy of financial and administrative records.
Timely completion of operational tasks.
Cost control and resource optimization.
Staff productivity and compliance.
Patient service quality and operational efficiency.
Timely submission of reports and audits.
Working Days: Monday to Saturday
Afecto Homeopathy Clinics reserves the right to modify responsibilities based on organizational requirements and business needs.
Pay: From ₹25,000.00 per month
Work Location: In person
