Admin Executive
Location: Surat, Gujarat
Department: Administration
Reporting to: Admin Manager / HR & Admin Head
Experience: 2–4 Years
Company Profile
Biofics Pvt. Ltd. is a waste management company specializing in biogas upgrading, compressed biogas (CBG) solutions, waste-to-energy systems, and environmental sustainability services. The company provides end-to-end consultancy, design, execution, commissioning, and operational support for renewable energy projects across India. Biofics is committed to delivering efficient, reliable, and cost-effective solutions that help clients convert organic waste into clean energy and valuable by-products.
Job Summary
The Admin Executive will be responsible for managing day-to-day administrative operations of the office, ensuring smooth functioning of facilities, vendor coordination, procurement of office supplies, travel and accommodation arrangements, and providing general support to all departments.
Roles & Responsibilities
A. Office Administration Manage day-to-day office operations, maintain supplies and inventory, and handle incoming/outgoing correspondence and document management.
B. Vendor & Facility Management Coordinate with vendors for office maintenance and facility services, obtain quotations, and ensure timely renewal of AMCs and utility contracts.
C. Travel & Accommodation Coordination Arrange travel and hotel bookings for employees, maintain travel records, and manage vehicle scheduling for staff and visitors.
D. Documentation & Record Keeping Maintain administrative files, agreements, and statutory documents; assist in MIS preparation and ensure timely renewal of office licenses and registrations.
E. Support to HR & Other Departments - Assist in new joiner onboarding logistics, coordinate IT requirements, and provide general administrative support across departments.
F. Petty Cash & Expense Management- Manage petty cash, maintain expense records, and coordinate with accounts for timely processing of admin bills and vendor payments.
Key Skills & Requirements
- 2–4 years of experience in office administration or a similar role.
- Proficiency in MS Office (Word, Excel, Outlook).
- Good communication skills in English, Hindi, and Gujarati (preferred).
- Strong organizational and multitasking abilities.
- Ability to coordinate across departments independently.
Educational Qualification
- Graduate in any discipline
Benefits:
- Health insurance
- Paid time off
- Provident Fund
Work Location: In person
