Executive Secretary to Principal
Location: Chennai
Employment Type: Full-time
Experience: 2–5 years
Industry: CBSE School / Educational Institution
About the Role
We are looking for a well-organised, proactive, and professional Executive Secretary to the Principal to provide high-level administrative and coordination support to the Principal. The ideal candidate should have excellent communication skills, strong follow-up abilities, discretion, and the ability to manage multiple priorities in a fast-paced school environment.
Key Responsibilities
- Manage the Principal’s calendar, appointments, meetings, and daily schedule.
- Coordinate meetings between the Principal, teachers, parents, students, management, and external stakeholders.
- Prepare meeting agendas, minutes, follow-up notes, and action trackers.
- Draft and proofread official letters, circulars, emails, notices, reports, and other communications.
- Maintain confidential records, documents, and correspondence related to the Principal’s office.
- Monitor and follow up on tasks assigned by the Principal to various departments.
- Coordinate with Academic, HR, Administration, Finance, Admissions, Transport, and other departments as required.
- Prepare presentations, reports, MIS, and other documents requested by the Principal.
- Maintain proper filing and documentation of important school records.
- Handle telephone calls, emails, visitors, and correspondence professionally.
- Coordinate school events, meetings, inspections, and official visits involving the Principal.
- Ensure timely collection of information and reports from concerned departments.
- Track pending matters and provide regular updates to the Principal.
- Maintain strict confidentiality regarding sensitive school and management matters.
- Perform other administrative and coordination responsibilities assigned by the Principal.
Desired Skills & Competencies
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Good proficiency in MS Office – Word, Excel, PowerPoint and email.
- Strong drafting, documentation, and presentation skills.
- Ability to prepare MOMs and maintain action trackers.
- Excellent follow-up and coordination skills.
- Professional attitude with good interpersonal skills.
- Ability to handle confidential information with maturity and discretion.
- Ability to multitask and work under pressure.
- Strong attention to detail and accuracy.
- Pleasant personality with a professional approach.
Educational Qualification
- Bachelor’s degree in any discipline.
- Additional qualification in Business Administration, Management, Secretarial Practice, or related fields will be an advantage.
Preferred Experience
- 3–6 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, Secretary to Principal/Director, or similar administrative role.
- Candidates with experience in schools or educational institutions will be preferred.
MAYURI-HR HEAD
9597827415
[email protected]
Pay: ₹25,000.00 - ₹30,000.00 per month
Work Location: In person
