Job Title: Conference Co-ordinator
Location: Chennai, Tamil Nadu
Experience: Fresher or 1 year (preferred)
We are seeking a detail-oriented and knowledgeable Conference Coordinator with a background in scientific research and event management. The ideal candidate will have at least 1 year of experience and will be responsible for managing end-to-end coordination of international conferences and workshops, including virtual and hybrid formats.
Key Responsibilities
Client Acquisition & Sales
- Identify and engage potential clients, converting leads into paying participants
- Develop and implement effective sales strategies to achieve revenue targets
- Manage and track the sales pipeline, including leads, opportunities and conversions
Program & Event Coordination
- Plan and execute scientific events including conferences, workshops, symposia, and CMEs
- Coordinate virtual and hybrid events, ensuring smooth execution
- Design scientific sessions and invite global speakers, professors and industry experts
- Serve as the primary point of contact for program chairs, committees, and speakers
Stakeholder & Communication Management
- Build and maintain strong relationships with international clients, speakers, and delegates
- Lead external scientific communication and ensure alignment with stakeholders
- Form and manage organizing committees and scientific boards
Operations & Data Management
- Maintain accurate databases for participants, manuscripts and payments
- Monitor and update website content to ensure accuracy
- Prepare conference proceedings and documentation from submitted manuscripts
- Implement follow-ups for submissions, payments and document verification
Reporting & Analysis
- Track performance metrics and prepare reports, forecasts and updates for management
- Analyze market trends and propose new conference ideas and improvements
Other Responsibilities
- Stay updated with the latest scientific research and industry developments
- Generate leads in terms of manuscripts and participants
- Ensure timely delivery of all program-related activities
Preferred Qualifications
- Minimum 1 year of experience in scientific event or conference management
- Excellent verbal and written communication skills
- Strong networking abilities within the academic/scientific community
- Proficiency in CRM tools and sales tracking systems
- Strong organizational and multitasking abilities
- Ability to work independently and collaboratively
- Maintain accurate records of calls, leads and conversion status
- Meet daily, weekly and monthly sales targets while maintaining strong conversion rates
Location: Chennai (On-site)
Preference for candidates from Anna Nagar, Perambur, Kolathur, Kilpauk, Koyambedu, Aminjikarai, Thirumangalam, Arumbakkam, Jawahar Nagar, Peravallur, Purasawalkam, Madhavaram.
Immediate joiners preferred!
Pay: ₹13,000.00 - ₹20,000.00 per month
Work Location: In person
