Role Summary
Glocert is looking for a detail-oriented Accountant to manage day-to-day accounting operations using Zoho Books. The role will handle invoicing, receivables, payables, reconciliations, expense controls, compliance support, and monthly closing to ensure accurate, timely financial reporting across Glocert’s services (audits, certifications, training, and consulting).
Key ResponsibilitiesZoho Books Operations
- Maintain the complete accounting system in Zoho Books (chart of accounts, items/services, taxes, contacts, projects).
- Create and manage sales invoices, quotations, credit notes, recurring invoices, and payment follow-ups.
- Handle vendor bills, purchase orders, expenses, and reimbursements with proper approvals and documentation.
- Configure and maintain GST/TDS/VAT (as applicable) settings, tax rates, and compliance reporting within Zoho Books.
- Ensure proper cost center / project tagging for audits, training programs, and consulting projects.
Receivables and Payables
- Track accounts receivable, follow up with internal teams and clients, and maintain aging reports.
- Manage accounts payable, ensure timely payments, and maintain vendor ledgers.
- Coordinate with operations/admin teams for PO/contract references and supporting documents.
Banking and Reconciliations
- Perform bank and payment gateway reconciliations (including cards/UPI/online transfers if applicable).
- Reconcile cash, bank, petty cash, and inter-company transactions regularly.
- Ensure accurate recording of FX transactions and support invoicing for international clients (if applicable).
Monthly Closing and Reporting
- Execute monthly closing activities in Zoho Books and ensure ledgers are accurate and complete.
- Prepare and share periodic reports: P&L, Balance Sheet, cash flow, AR/AP aging, expense analysis, project profitability.
- Support budgeting and management dashboards by providing clean and structured data.
Compliance and Audit Support
- Maintain documentation and readiness for statutory audits, internal audits, and management reviews.
- Coordinate with external CA/CPA firms for filings and year-end finalization (GST/TDS/Income Tax, as applicable).
- Ensure adherence to internal finance controls and record retention policies.
Process Improvement
- Improve finance workflows: invoice templates, approval matrix, documentation standards, and automation within Zoho (including integrations with Zoho CRM/Invoice/Payroll if used).
- Identify gaps and implement controls to reduce leakage, delays, and errors.
Skills and Qualifications
- Bachelor’s degree in Commerce/Accounting/Finance (B.Com/M.Com) or equivalent.
- 2–5 years of relevant accounting experience (experience in a services company preferred).
- Strong hands-on proficiency in Zoho Books (mandatory). Zoho CRM/Zoho Expense/Zoho Payroll exposure is a plus.
- Good knowledge of accounting principles, reconciliations, and month-end closing.
- Working knowledge of GST/TDS (or relevant local tax regulations) and invoicing compliance.
- Strong attention to detail, documentation discipline, and follow-up skills.
- Comfortable working with Excel/Google Sheets and basic reporting.
Preferred Experience (Nice to Have)
- Experience in certification/training/consulting businesses with project-based billing.
- Handling multi-currency invoicing and international customer/vendor transactions.
- Exposure to SOPs, compliance documentation, and audit evidence management.
Key Performance Indicators (KPIs)
- Timeliness and accuracy of invoicing and collections follow-ups.
- On-time vendor payments and AP controls.
- Zero/low reconciliation variances and clean ledgers.
- Monthly closing completed within agreed timelines.
- Compliance readiness and document completeness.
What Success Looks Like
- Zoho Books is always up-to-date with accurate records.
- Management receives reliable weekly/monthly reports.
- Invoicing, collections, and vendor payments run smoothly with minimal escalation.
- Clean audit trail and strong compliance discipline across finance operations.
Pay: ₹25,000.00 - ₹35,000.00 per month
Work Location: In person
