Overview:
The Finance team of Oxford Policy Management is currently seeking an Accounts Payable Assistant on a Permanent basis.
This position will be located in our New Delhi, India office.
We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.
Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.
Position Summary:
OPM India's finance department's accounts payable team are responsible for managing the office's outgoing cashflow. They record and process financial transactions related to procurement and suppliers, ensure vendors are paid accurately and on time, and work with internal and external stakeholders to resolve and records or payments issues.
With the opportunity to be involved in all aspects of Accounts Payable, this role is suitable for an experienced Junior AP Clerk wanting to move to a role with more responsibility as well as more experienced Accounts Payable professionals.
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Post invoices in the D365 finance system via 3-way match (PO’s and GRN’s), primarily for the India office but also for other OPM group offices.
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Prepare and process the weekly payment run to suppliers and for staff expenses; resolve any payment rejections.
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Create and amend suppliers, ensuring that company procedures are adhered to.
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Reconcile supplier statements.
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Reconcile bank accounts on a monthly basis.
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Register incoming invoices and credit notes to the finance systems, ensuring compliance with internal and external regulatory requirements.
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Attach the correct documentation to invoices.
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Resolve queries with both internal stakeholders and suppliers.
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Respond to the queries received from internal staff and suppliers in a timely manner.
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Process staff expenses.
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Validate expenses submitted by staff to ensure these are reimbursed in a timely manner and are allocated to the correct cost centers.
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Validate supplier bank details and preparing IFT (intra-bank) and IBFT (inter-bank) payment files as required by HBL corporate portal.
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Deduct applicable Income Tax and Sales Tax from payments and deposit withheld amounts to the government treasury within stipulated timelines.
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Prepare and compile data for monthly and quarterly Sales Tax and Income Tax returns.
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Assist with OPM project audits and the year end audit
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Ensure that all accounts payable activities comply with relevant financial policies and procedures
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Adhere to the SLAs
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Work collaboratively with other teams.
Key Qualifications / Experience / Skills / Behaviours:
- Experience in a similar role (minimum 3 years).
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Understanding of Procure to Pay (Accounts Payable), travel and expense processes, and payment run processes.
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Diploma in Accounting is desirable but not essential / Graduate.
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Microsoft Dynamics 365 experience highly desirable but not essential.
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Excellent numeracy.
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IT literacy.
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Strong ability in Excel and experience using other MS office applications.
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High degree of accuracy and attention to detail.
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Ability to work independently, as well as being self-motivated, and able to work effectively as part of a team with a ‘can do’ attitude.
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Good organisational skills with the ability to use own initiative and take responsibility for important processes.
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Able to deal with people at all levels in a professional manner.
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Team player, able to support the other team members, and stakeholders in other countries.
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Able to prioritise tasks.
Our Offer:
- We enable colleagues’ capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.
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Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.
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We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.
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Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.
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Competitive salary and contributory pension scheme.
We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all.
Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences.
Application:
If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you.
Please submit your application through our careers’ site by the closing date OR We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest.
We may close this advertisement before the published closing date, should a suitable candidate be identified.
Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in India for their application to be considered.
Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.
