- Strong communication abilities and professional phone etiquette for interacting with visitors, callers, and team members.
- Proficiency in administrative assistance and clerical skills, including filing, data entry, document preparation, and basic record-keeping.
- Organized, reliable, and able to manage multiple tasks with attention to detail.
- Prepare and maintain export-related documents such as Commercial Invoices, Packing Lists, Certificates of Origin, Shipping Bills, Bill of Lading/Airway Bills, and other export compliance documents.
- Coordinate with freight forwarders, CHA (Custom House Agents), shipping lines, and customers for shipment execution.
- Maintain records of export shipments and ensure timely submission of required documentation.
- Coordinate with Production, Stores, Quality, Dispatch, and Accounts departments to ensure smooth day-to-day operations.
- Follow up on pending activities and provide status updates to management.
- Maintain physical and electronic filing systems for company records and documents.
- Maintain confidentiality and security of company records.
- Maintain the petty cash book and record all petty cash transactions accurately.
- Monitor petty cash balance and arrange replenishment as required.
- Assist the Managing Director in day-to-day office and administrative activities.
- Prepare reports, presentations, and MIS as directed by the MD.
- Follow up with internal departments and external parties on behalf of the MD.
- Coordinate with vendors and service providers for office-related requirements.
- Support management in various administrative and operational tasks as assigned.
Skills Required :
- Proficiency in MS Excel, MS Word, and Email Communication.
- Knowledge of export documentation and logistics coordination.
- Good record-keeping and organizational skills.
- Basic accounting knowledge for petty cash handling.
- Strong communication and follow-up skills.
- Ability to maintain confidentiality and work independently.
Job Type: Full-time
Pay: ₹15,000.00 - ₹20,000.00 per month
Benefits:
Education:
Location:
- Ludhiana, Punjab (Required)
Work Location: In person
