Job Description
Who We Are
We are a Hyderabad-based Global Capability Center (GCC) for a leading US Professional Civil Engineering services corporate group. As an equal opportunity employer, we live by core values of responsiveness, adaptability, dedication, integrity, safety, and excellence. Join us to work on impactful projects for US clients while growing in a supportive, professional environment.
Job Title: Administrative Assistant
Employment Type: Full-Time
Location: Madhapur, Hyderabad (On-site)
Job Summary
We are seeking a highly organized, proactive, and tech-savvy Administrative Assistant to support the President and ensure smooth day-to-day office operations. This role is ideal for someone who thrives in a fast-paced, startup environment and enjoys taking ownership, solving problems, and keeping operations running efficiently.
If you are detail-oriented, enjoy coordinating tasks and people, and take initiative, this opportunity is for you. Additional skills in social media, event planning, or marketing are a plus and can be leveraged within the role.
Work Hours
- 5:30 PM IST to 3:00 AM IST
- OR
- 8:00 AM EST to 5:30 PM EST
- Key Responsibilities
Office Operations
- Manage day-to-day office operations, including supplies, vendor coordination, and basic IT troubleshooting
- Maintain a well-organized, efficient, and engaging work environment
- Assist in organizing team activities, events, and internal engagement initiatives
Executive & Administrative Support
- Manage and maintain the executive’s Outlook calendar, including scheduling and prioritizing meetings
- Draft, edit, and proofread emails, reports, and business documents
- Organize and maintain records, files, and contracts (digital and physical)
- Utilize DocuSign for document management and approvals
Project & Technical Coordination
- Support ongoing projects by tracking progress, timelines, and follow-ups
- Use Microsoft Office tools to improve workflow efficiency
- Perform data entry and maintain accurate records
- Troubleshoot minor technical issues and coordinate with IT when necessary
Additional Skills (Optional)
Depending on your strengths, you may also contribute to:
- Social Media & Marketing: Content creation, branding, and outreach
- Event Coordination: Planning meetings, team events, and client engagements
- Finance Support: Assisting with basic financial tasks (training provided if needed)
Required Qualifications
- Strong organizational skills with excellent attention to detail
- Ability to prioritize tasks and manage multiple responsibilities effectively
- Proficiency in Microsoft Teams, Outlook, and other digital tools
- Proactive, solution-oriented mindset with minimal supervision
- Strong communication and interpersonal skills
Preferred Qualifications
- Experience with social media, content creation, or branding
- Familiarity with basic financial or administrative processes
- Background in event planning, business operations, or startup environments
Why Join Us?
- Dynamic Startup Environment: Work closely with leadership and make a direct impact
- Diverse Responsibilities: Gain exposure across multiple business functions
- Growth Opportunities: Expand your skills and take on increasing responsibilities
If you are highly organized, tech-savvy, and excited to work in a dynamic environment, we encourage you to apply!
Pay: ₹8,532.50 - ₹60,110.58 per month
Benefits:
- Flexible schedule
- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
