Admin Executive (Immediate Joiner)
Location: Mumbai - Grant Road
Job Type: Full-time
Organization: IICT
IICT is looking for a proactive and detail-oriented Admin Executive to join our team. We are seeking candidates who can join immediately or within a short notice period.
Key Responsibilities
- Manage day-to-day administrative operations and ensure smooth office functioning.
- Oversee office facilities, housekeeping, security, and maintenance activities.
- Maintain office records, contracts, files, and administrative documentation.
- Coordinate procurement of stationery, office supplies, and equipment.
- Liaise with vendors for office supplies, maintenance services, and Annual Maintenance Contracts (AMCs).
- Handle courier services, incoming and outgoing correspondence, and document management.
- Coordinate domestic and international travel arrangements, including flight/train ticket bookings, hotel reservations, airport transfers, and local transportation.
- Process visa applications and coordinate with travel agencies, embassies, and consulates.
- Prepare travel itineraries and maintain travel records and expense reports.
- Organize meetings, conferences, workshops, seminars, and other institute events.
- Coordinate meeting logistics, prepare agendas, record minutes, and follow up on action items.
- Provide administrative support to senior management, including calendar management and official correspondence.
- Coordinate with HR, Finance, Academic, and Operations teams on administrative requirements.
- Ensure compliance with institute policies while maintaining confidentiality of organizational information.
Required Qualifications
- Bachelor's degree in any discipline.
- 3–5 years of experience in Administration, Office Management, Executive Support, or Travel Coordination.
- Experience in visa processing, travel arrangements, and ticketing is essential.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Excellent communication, organizational, and multitasking skills.
- Strong attention to detail and the ability to work independently.
Preferred Skills
- Vendor management and procurement.
- Event and meeting coordination.
- Facility management.
- Strong problem-solving and coordination skills.
Interested candidates email their updated resume at [email protected]
- Current CTC
- Expected CTC
- Notice Period
Pay: ₹20,000.48 - ₹35,096.28 per month
Work Location: In person
