Role purpose:
Prevalent AI is a fast-scaling, AI-first security company with a small, ambitious People team that operates across multiple geographies. As our team members take on increasingly strategic responsibilities, we are creating a new role to provide the operational support that makes this possible.
The People Associate is a foundational role within the People team, designed to absorb the high-volume, time-critical operational and coordination work that currently sits across the team — creating the space for our People Business Partner, Administration, Talent Acquisition and People leadership roles to focus on strategic and higher-impact contributions.
This role is deliberately broad. You will work directly alongside every member of the People team — supporting Talent Acquisition, People administration and onboarding coordination, Learning & Development logistics and communications execution on behalf of the team. This cross-team design is intentional: we are building a People function where collaboration is the norm, not the exception, and this role sits at the center of that.
This is an excellent entry point for an early-career HR professional who wants to learn the full breadth of a People function quickly, alongside experienced colleagues who are invested in their development. Strong performance at L2 will lead to a structured and supported progression to L3 within a clear timeline.
Key accountabilities:
Talent Acquisition Support
- Support the end-to-end recruitment process for India and global roles — scheduling interviews, coordinating with candidates and hiring managers, managing communications and maintaining tracking records in BambooHR.
- Assist with job postings across platforms, ensuring accuracy and consistency in employer branding, Co-ordinate Background Verifications and Pre-employment checks across geographies and support offer administration.
As the business grows globally, take increasing responsibility for coordination of international TA activity, ensuring a consistent candidate experience across all locations.
People Administration & Onboarding Support
- Support the onboarding process for new joiners in India — organizing induction schedules, tracking system access requests and ensuring all pre-boarding activities are completed on time.
- Maintain accurate and up-to-date employee records in BambooHR, including new starter data, role changes, contract updates and offboarding entries
- Assist with the administration of core people processes - probation reviews, contract renewals, leave management and policy acknowledgements.
- Assist with resource management administration, including maintaining team allocation trackers and flagging changes or conflicts for the manager review.
Support audit and compliance documentation – ISO, SOC2
Celebrations, Events and Cultural Initiatives
- Support the People team in the planning and conduct of employee celebrations, cultural events and engagement initiatives including annual all- hands meetings, Rewards & Recognition events, team events and Shared Value Fund activities.
Coordinate logistics for People team events — venue bookings, communications, participant tracking, materials preparation and post-event follow-up.
Learning & Development Coordination
- Coordinate the logistics of L&D programs — scheduling sessions, managing participant communications, tracking attendance and maintaining completion records in BambooHR.
- Support the rollout of the Competency Framework and Capability Matrix — tracking completion and maintaining records of assessments and outcomes.
Prepare L&D activity reports for the People Director, capturing participation rates, feedback and program outcomes.
Internal Communications Execution
- Create and publish all People team communications including — working from briefs and guidance provided by the People Director or relevant team members.
- Ensure all outgoing communications are consistent in tone, format and quality, reflecting PAI's Authentic, Focused and Inquisitive values.
Support the coordination of communications for engagement events and cultural initiatives, gathering inputs from across the People team and ensuring timely , accurate distribution.
Career path:
This role is designed with progression in mind. At L2, the focus is on building a strong operational foundation — consistent delivery, proactive communication and the ability to support multiple workstreams reliably.
Progression to L3 (Senior) will be considered within 18-24 months for team members who demonstrate independent delivery, visible collaboration across the People team, growing contribution beyond administration, and a clear understanding of the business context behind the work. The People Director will provide structured development support from day one, and the Administration Manager and People Business Partner will be a key day-to-day guide for the People administration and onboarding areas of the role.
Skills and Experience:
To be successful in this role, you will be a proactive, organized and collaborative individual who takes genuine pride in getting the operational details right and understands that excellent execution is what enables the broader team to do their best work.
- Rele vant experience in Human Resources/People operations, recruitment coordination and/or administrative role .
- An interest in building a broad HR career — this role spans TA, People operations, L&D, events, communications, and suits someone who wants to learn the full picture before specializing.
- Organized and dependable, with strong attention to detail and the ability to manage multiple tasks and stakeholders without losing track of commitments.
- A natural collaborator — you share updates proactively, ask questions before making assumptions, and look for ways to support colleagues rather than working in isolation.
- Clear written communicator in English, able to draft professional communications for different audiences.
- Energized by a fast-paced, high-growth environment where priorities shift and every week is different.
- Comfortable learning new systems quickly; experience with BambooHR or a similar HRIS is an advantage, as is familiarity with Microsoft 365.
Curious about how AI tools can improve the quality and speed of People work — we use tools such as Claude and Copilot actively across the team.
Education :
- Bachelor's Degree in any stream. A degree in Human Resources Management, Business Administration, Psychology or a related field is preferred.
